Administrative Assistant

Training Coordinator


Clearance Level: Must be able to willing to obtain an Active Secret Clearance – Must be US Citizen to be considered


At Aquila Technology, you will see our team’s passion every day, whether we are building a robust, policy-compliant IT system or stress-testing a system to identify gaps and security vulnerabilities. To own the advantage, we ensure our team owns results and gets the work done right the first time by deploying smart, purposeful solutions that work. Aquila is the right people with the right skills driving the right outcomes. We call this the Aquila Advantage.


About the Role:


Aquila Technology is seeking a Training Coordinator to join its team in support of one of the nation’s premier defense research organizations. In this role, the Training Coordinator will support the Talent and Organizational Development team by planning, coordinating, scheduling, and tracking the delivery of professional development and leadership training programs, while ensuring the efficient execution of learning initiatives and maintaining accurate training records.


Must Have:

• Associates Degree


• 2 years Experience working in human resources, organizational development, learning and development, etc


• 2 years Project coordination experience


• 2 years Adobe software (Acrobat, InDesign)


• 2 years MS Suite (Excel, ppt)


• Detail-oriented


• Strong Verbal and Written Communication


• Time Management

Nice to Have:

• Bachelor’s Degree


• Familiarity with leadership and organizational assessments, enterprise LMS and HRIS tools.


• Proficient with Sharepoint, including organization and site design.

Critical activities include:

• Support planning and execution of leadership and organizational development programs and events, including vendors coordination, scheduling, marketing, and materials management.


• Curate and maintain leadership and professional development curriculum in collaboration with the team.


• Coordinate with external vendors to explore offerings, confirm logistics, and evaluate effectiveness against program objectives.


• Track and maintain accurate completion records for all programs across leaders and staff.


• Identify and resolve operational issues to keep programs running smoothly.


• Support tuition assistance programs, including explaining and verifying eligibility and tracking participants and payments


• Support programs through purchasing and budget tracking.


• Support broader HR programs and initiatives as needed.

Requirements:

• Associate’s degree in human resources, organizational psychology, organizational development, adult learning, instructional design, business, engineering, or similar field.


• 2+ years of hands-on experience working in human resources, organizational development, learning and development, or a similar function.


• Strong organizational, communication, and customer service skills; ability to manage multiple priorities with attention to detail and responsiveness.


• Ability to work independently and collaboratively across teams and stakeholders.


• Proficiency in MS Office (Word, Excel, PowerPoint).


• Schedule flexibility to occasionally support early or late program delivery.


• Experience handling sensitive or confidential information appropriately.


• Experience setting up and managing online learning events (e.g., via Zoom).

Preferred Skill:

• Bachelor’s degree in areas listed above.


• Experience with an enterprise LMS (e.g., SAP) learning management system and other records management, including recording enrollments and attendance, managing course registrations and waiting lists, administering cost chargebacks, and reconciling discrepancies and resolving problems.


• Experience with document management system (e.g., SharePoint).


• Experience with tuition assistance programs


• Experience in event planning or similar support for professional development, conferences, or similar programs and activities (especially training courses, mentoring, tuition assistance, etc.).

Benefits and Perks:
Aquila team members experience the opportunity to be part of a fast-paced, customer-focused, and technically innovative work environment. Aquila strives to deliver the best of the best in technical services to our customers. Candidates that possess a love for technical challenges, a desire to constantly learn, and the desire to establish themselves as critical players within a team will enjoy calling Aquila Technology home.


Our Perks Include:


PTO – 15 days (vacation/sick) 10 paid holidays – 6 standard (New Year’s, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas) – 4 floating holidays prorated based on your day of hire:

• 1.5 paid days, or 12 hours, for approved volunteer work


• 1 week of paid maternity/paternity LOA after 1 year of Full-time employment

Tuition & Training Reimbursement- 5K annually for pre-approved, Eligible full-time team members who have completed a minimum ofsix (6) months of employment may apply for tuition reimbursement for approved, job-related courses taken through an accredited college or university. Team members must achieve a grade of “B” or better to qualify for reimbursement.Aquila will reimburse up to $5,000 per fiscal year for tuition expenses only. Expenses related to training programs, certifications, books, materials, meals, transportation, or other non-tuition costs are not eligible under the Tuition Reimbursement Program. All tuition reimbursement requests must be submitted to and approved by the team member’s Manager prior to course registration. Reimbursement will be issued upon successful course completion and submission of final grades and proof of payment. 


401K with Fidelity – Eligible to participate following 90 days of employment. Company match on employee contribution:

• $1/$1 up to 3%, then .50 cents / $1 for 4th and 5th %s


• Fully vested from day one


• Company match does not apply to catch-up contribution

Cell Phone & Internet Reimbursedup to $150 monthly to cover cell phone, data, and home internet expenses. Aquila Technology will reimburse team members who work from home ONLY for cell phone/mobile device fees for work-related communications and/or operations each month. Employees eligible for this benefit must work remote 2 days a week or more to qualify.


Buy Your Own Device (BYOD) – Team members are eligible for reimbursement of up to $1,500 every three (3) years for the purchase of electronic equipment used to access corporate services. To qualify for this benefit, employees must have completed a minimum of six (6) months of employment and must agree to and sign the Device Minimum Configuration Form prior to reimbursement. Electronic devices eligible under the Buy Your Own Device (BYOD) program are limited to cell phones, laptops, and tablets.


Clearance Level: Interim clearance sufficient to start – Must be US Citizen
Work Location: Candidate should expect to be onsite 3 days/wk with flexibility to be onsite more to support training delivery.
Interview Process: Initial phone or zoom. If candidate advances, can expect an onsite interview.
We are an Equal Opportunity Employer