Job Requirements
Hanscom Air Force Base, MA
Secret Polygraph not specified
Early Career (2+ yrs experience)
Salary not specified
Join Premium to unlock estimated salaries 
Job Description
McBride is a certified Minority-Owned Business Enterprise (MBE), Service-Disabled Veteran-Owned Small Business (SDVOSB), and Disadvantaged Business Enterprise (DBE) management and IT consulting firm with significant professional services experience that includes IT transformation, project management, digital transformation, strategic planning, business process improvement, change management, human capital management, disaster recovery, and operations.
Job Description
McBride Consulting has an exciting opportunity for a Administrative Support Specialist providing support to the Air Force Life Cycle Management Center (AFLCMC/HBN). This is a full time position located at Hanscom AFB, MA supporting the Interoperaable Air and Missile Defense Branch (HBNI) of the International Command & Control and Sensors Division (AFLCMC/HBN). This organization manages a full portfolio of Middle Eastern, Pacific and Eastern European programs executing under the Foreign Military Sales/Security Assistance umbrella.
Responsibilities:
This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while ensuring seamless administrative and operational support for leadership and program staff.
Duties include, but not limited to:
Executive Support & Communication:
Keep leadership informed of mission-related issues and key updates.
Monitor progress on various taskings and initiatives, ensuring timely execution.
Provide information and background materials for program events.
Draft official documents for leadership approval and signature.
Disseminate program policies and initiative guidance across the organization.
Interface with Foreign Nationals and Foreign Agencies overseas will be required
Interface with High Ranking Military/Civilian members of US and foreign nations is required
Meeting & Conference Coordination:
Schedule, coordinate, and support physical and virtual meetings.
Prepare background information and invite required participants.
Maintain and file meeting documentation, including attendance logs, minutes, and action items.
Manage scheduling and technical requirements for video and on-line conferencing.
Maintain logs and instructions for conferencing equipment setup and execution.
Administrative & Office Management:
Prepare correspondence, reports, papers, and briefings following applicable policies and templates.
Maintain appointment calendars and conference room schedules.
Answer telephones, forward messages, and respond to routine inquiries.
Support coordination, distribution, and tracking of action items and suspense responses.
Provide recommendations on administrative and office management processes.
Assist with file management and document updates for the program office.
Travel & Logistics Support:
Assist with travel planning, arrangements, and execution per the Defense Travel System (DTS) and Defense Travel Administrator’s Manual.
Ensure proper coordination of travel documentation and logistics.
Forward messages to program team members and provide Government-approved responses as required.
Learn/track the Aircraft and Personnel Automated Clearance System (APACS) for the submission of country clearance data
Organizational Compliance
Inspection/MICT software Usage, Data Gathering and Input/Maintenance
Unit Manning Document Usage, Data Gathering and Input/Maintenance
Requirements
Qualifications:
Citizenship: Must be a US citizen
Minimum Required Qualifications
Clearance: Must hold an active Secret clearance
Education: Bachelor’s degree with 3 years experience, 1 of which must be in the DoD OR,
5 years of directly related experience, 5 of which must be in the DoD
Preferred Qualifications
Education: Bachelor’s degree
Technical Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with Microsoft Project, SharePoint, and DoD work-flow systems
Interpersonal Skills
Excellent communication and briefing skills for senior leadership and stakeholders
Strong organizational and multitasking abilities in a fast-paced environment
Proactive problem-solving mindset with attention to detail
Additional Information
Location: Hanscom AFB
Onsite - 5 days a week in office, temporary hybrid may be for 3 days in office based upon organizational need
Job Description
McBride Consulting has an exciting opportunity for a Administrative Support Specialist providing support to the Air Force Life Cycle Management Center (AFLCMC/HBN). This is a full time position located at Hanscom AFB, MA supporting the Interoperaable Air and Missile Defense Branch (HBNI) of the International Command & Control and Sensors Division (AFLCMC/HBN). This organization manages a full portfolio of Middle Eastern, Pacific and Eastern European programs executing under the Foreign Military Sales/Security Assistance umbrella.
Responsibilities:
This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while ensuring seamless administrative and operational support for leadership and program staff.
Duties include, but not limited to:
Executive Support & Communication:
Keep leadership informed of mission-related issues and key updates.
Monitor progress on various taskings and initiatives, ensuring timely execution.
Provide information and background materials for program events.
Draft official documents for leadership approval and signature.
Disseminate program policies and initiative guidance across the organization.
Interface with Foreign Nationals and Foreign Agencies overseas will be required
Interface with High Ranking Military/Civilian members of US and foreign nations is required
Meeting & Conference Coordination:
Schedule, coordinate, and support physical and virtual meetings.
Prepare background information and invite required participants.
Maintain and file meeting documentation, including attendance logs, minutes, and action items.
Manage scheduling and technical requirements for video and on-line conferencing.
Maintain logs and instructions for conferencing equipment setup and execution.
Administrative & Office Management:
Prepare correspondence, reports, papers, and briefings following applicable policies and templates.
Maintain appointment calendars and conference room schedules.
Answer telephones, forward messages, and respond to routine inquiries.
Support coordination, distribution, and tracking of action items and suspense responses.
Provide recommendations on administrative and office management processes.
Assist with file management and document updates for the program office.
Travel & Logistics Support:
Assist with travel planning, arrangements, and execution per the Defense Travel System (DTS) and Defense Travel Administrator’s Manual.
Ensure proper coordination of travel documentation and logistics.
Forward messages to program team members and provide Government-approved responses as required.
Learn/track the Aircraft and Personnel Automated Clearance System (APACS) for the submission of country clearance data
Organizational Compliance
Inspection/MICT software Usage, Data Gathering and Input/Maintenance
Unit Manning Document Usage, Data Gathering and Input/Maintenance
Requirements
Qualifications:
Citizenship: Must be a US citizen
Minimum Required Qualifications
Clearance: Must hold an active Secret clearance
Education: Bachelor’s degree with 3 years experience, 1 of which must be in the DoD OR,
5 years of directly related experience, 5 of which must be in the DoD
Preferred Qualifications
Education: Bachelor’s degree
Technical Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with Microsoft Project, SharePoint, and DoD work-flow systems
Interpersonal Skills
Excellent communication and briefing skills for senior leadership and stakeholders
Strong organizational and multitasking abilities in a fast-paced environment
Proactive problem-solving mindset with attention to detail
Additional Information
Location: Hanscom AFB
Onsite - 5 days a week in office, temporary hybrid may be for 3 days in office based upon organizational need
group id: 91007132