ADMINISTRATIVE SUPPORT ASSISTANT (OA)

Duties

• You will serve as an Administrative Support Assistant (OA) in the Training Division, Headquarters Support Department, Naval Network Warfare Command (NAVNETWARCOM) located in Suffolk, VA.
• You will be responsible for performing a variety of technical and administrative functions associated with the training program at NAVNETWARCOM for civilian, military and contractor personnel.
• You will provide administrative support to the Training Division and Training Officer per applicable regulations, policies and directives, to ensure oversight and management of command training program.
• You will manage the mandatory training requirements, to include creating and maintaining trainings in Total Workforce Management Services and ensure compliance with all regulations.
• You will establish, update, and maintain records to ensure training is documented in the electronic training records or appropriate data systems.
• You will assist the Training Officer by coordinating, processing and purchasing as the Government Purchase Cardholder in accordance with regulation and policies to provide mission-related and professional development training to command members.
• You will follow procedures, policies and regulations to use the authorized Government Purchase card for training purchases.
• You will be responsible for filing and record management of associated purchase documents, such as purchase card log, price quotes, invoices, receipts, SF182s, and certificates.
• You will conduct credit card reconciliation monthly and file paperwork in accordance with regulations.
• You will provide assistance relating to training eligibility, tuition cost, funding sources, forms and procedures to follow.

Requirements

Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• You will be required to complete training, obtain, and maintain a government credit card to make official government purchases for goods and services.

Qualifications

Applicant must have directly applicable experience that demonstrates the possession of knowledge, skills, abilities, and competencies necessary for immediate success in the position. Qualifying experience may have been acquired in any public or private sector job but will clearly demonstrate past experience in the application of the particular competencies or knowledge, skills and abilities necessary to successfully perform the duties of the position. Such experience is typically in or directly related to the work of the position to be filled. Qualifying experience would be demonstrated by:

-Experience operating automated information programs, equipment, computer systems.
-Experience preparing, reviewing and verifying documents, compiling data for reports and correcting discrepancies.
-Experience providing information, developing rapport with customers and resolving customer inquiries via oral and written means.
-Experience using various software programs such as word, spreadsheets, database applications, SharePoint and the Internet.

This position is within the Work Category Technician and Administrative Support at Work Level FULL PERFORMANCE, Series and Grade GG-0303-07

Additional qualification information can be found from the following Office of Personnel Management website:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Several vacancies may be filled.

This position is a DoD Cyber Excepted Service (CES) personnel system position in the Excepted Service under 10 U.S.C. 1599f.

This position is in the excepted service and does not confer competitive status.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: .

The Cyber Interagency Transfer Authority (CITA) permits movement of CES employees appointed under Section 1599f of Title 10 U.S.C. and excepted service employees appointed under Schedule A, Section 213.3106(b)(11) of Title 5 CFR, into cyber workforce positions in the competitive service and movement of competitive service employees into DoD Cyber Workforce positions within the Military Departments and Defense Agencies.

In accordance with DoDI 1400.25, Volume 3005, Section 3.15, all employees newly appointed to a CES position will serve a 3-year probationary period. Permanent and term employees currently serving in a probationary period in the competitive service or a probationary or trial period in the excepted service will complete the period as prescribed in their original conditions of employment in the new CES position if they transfer without a break in service or are promoted, demoted, or reassigned to a CES position.