International Conference Planner

Overview

DecisionPoint Corporation is seeking an experienced International Conference Planner to support the U.S. Special Operations Command (USSOCOM) J3 International Support program.

The International Conference Planner will be responsible for planning, coordinating, and executing high-profile domestic and international conferences, meetings, workshops, and executive engagements supporting the USSOCOM J3 International Division. This position plays a critical role in enabling collaboration between U.S. Special Operations Forces (SOF), allied militaries, partner nations, interagency organizations, and international stakeholders by delivering professionally managed events that advance USSOCOM's global mission.

The successful candidate will combine expertise in conference planning, project management, logistics , budgeting, and stakeholder engagement with the ability to manage complex, high-visibility events from concept through execution. This individual will coordinate with Government leadership, military organizations, vendors, and international partners to ensure every engagement is executed seamlessly, on schedule, and within budget.

This position is onsite at USSOCOM Headquarters, MacDill Air Force Base, Florida.

Duties & Responsibilities

The International Conference Planner will:

• Plan, coordinate, and execute domestic and international conferences, executive meetings, workshops, seminars, and multinational engagements supporting the USSOCOM J3 International Division.

• Develop comprehensive event plans, project schedules, budgets, risk management plans, and execution timelines.

• Coordinate all conference logistics , including venue selection , facility management, transportation, lodging, audiovisual support, catering, registration, security coordination, and protocol requirements.

• Collaborate with Government leadership, military organizations, coalition partners, vendors, and external stakeholders to ensure successful event execution.

• Manage conference budgets, monitor expenditures, and ensure responsible stewardship of Government resources.

• Identify potential event risks and develop mitigation strategies to ensure uninterrupted execution of planned activities.

• Coordinate executive-level meetings, distinguished visitor engagements, and multinational planning events involving senior military leaders and government officials.

• Develop event documentation, schedules, briefing materials, attendee packages, after-action reports, and lessons learned documentation.

• Track project milestones, action items, and deliverables while ensuring all deadlines are achieved.

• Lead planning teams and coordinate cross-functional resources supporting conference execution.

• Ensure compliance with Department of Defense policies, security requirements, and Government conference planning guidance.

• Continuously identify opportunities to improve conference planning processes, operational efficiencies, and participant experience.

Qualifications

Clearance Requirement

• Active Top Secret Clearance with SCI eligibility required .

Education

• Bachelor's degree in Business Administration , Management, Event Management, Hospitality Management, or a related field.

Experience (Required)

• Minimum of seven (7) years of professional experience in conference planning, event management, project management, operations leadership, or related disciplines.

• Experience planning and executing conferences, executive meetings, workshops, or large-scale events supporting Government agencies, military organizations, or similarly complex organizations.

• Experience working directly with Federal Government agencies, Department of Defense organizations, or military commands.

• Proven experience managing multiple complex projects simultaneously while meeting deadlines and maintaining exceptional quality.

• Experience developing and managing project schedules, budgets, logistics plans, and operational timelines.

• Experience coordinating with senior executives, military leaders, vendors, and diverse stakeholder groups.

• Experience supporting event logistics , procurement coordination, travel planning, and operational execution.

• Experience identifying operational risks and implementing effective mitigation strategies.

Preferred Qualifications

• Familiarity with U.S. Special Operations Forces (SOF), Geographic Combatant Commands (GCCs), Theater Special Operations Commands (TSOCs), or similar military organizations.

• Experience supporting multinational conferences, coalition engagements, or international military events.

Technical Knowledge

• Conference and event planning methodologies.

• Project management principles and best practices.

• Budget development and financial tracking.

• Logistics planning and operational coordination.

• Risk management and contingency planning .

• Executive meeting and protocol support.

• Vendor management and stakeholder coordination.

• Microsoft Office Suite and project management software.

• Department of Defense conference planning procedures.

• Operational reporting, scheduling, and documentation management.

Certifications

Preferred

• Certified Meeting Professional (CMP).

• Project Management Professional (PMP) or Certified Associate in Project Management (CAPM).

• Event management or hospitality industry certifications are desirable but not required .

Skills

• Strong leadership skills with the ability to motivate and coordinate cross-functional teams.

• Exceptional organizational and time management skills with the ability to manage multiple high-priority initiatives simultaneously.

• Outstanding verbal, written, and interpersonal communication skills.

• Excellent project management, planning, and execution capabilities.

• Strong budgeting, logistics , and operational management skills.

• Proven ability to think critically, solve problems, and make sound decisions in dynamic, fast-paced environments.

• Ability to build effective working relationships with Government personnel, senior military leaders, coalition partners, vendors, and international stakeholders.

• Strong attention to detail with a commitment to delivering high-quality, professionally executed events.

• Professional judgment, discretion, and integrity when supporting senior leaders and handling sensitive information.

• Commitment to customer service, operational excellence, and mission success.

Our Equal Employment Opportunity Policy

• EEO and Affirmative Action Policy: DecisionPoint Corporation is an Equal Employment Opportunity and Affirmative Action employer. It is the policy of DecisionPoint Corporation to provide equal employment opportunity in accordance with all applicable Equal Employment Opportunity/Affirmative Action laws, directives and regulations to all employees and qualified applicants without regard to race, ethnicity, color, religion, national origin, sex, age, disability status, pregnancy, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected status under Federal, State or Local laws.
• Pay Transparency Policy: In accordance with Presidential Executive Order 13665, DecisionPoint Corporation will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
• Authorization to Share Resume and Personal Information: By expressing your interest and submitting your resume for this position, you authorize DecisionPoint Corporation to share your resume, as well as personal information included on the resume, with its subsidiaries, affiliates and teaming partners for the purpose of considering you for this position and other available positions requiring comparable skills, education and experience. Should DecisionPoint Corporation. or its affiliates and teaming partners wish to initiate pre-employment discussions, you will be asked to complete an employment application and related employment documents.