Payroll Specialist / Accounting Support

Job Title: Payroll Specialist / Accounting Support


Location: Fully Remote but MUST reside in AL, CO, FL, IL, MA, MD, NC, NJ, PA, VA, or TX. Applicants must have solid internet access and a dedicated (private) workspace in their home.


Employment Type: Full-Time, must be available to work and process 26 pay periods.


Clearance Requirement: Must be a US Citizen who is willing to be sponsored for a US government security clearance.


Position Overview: Cipher Tech is seeking an experienced and detail-oriented Payroll Specialist who either has basic accounting expertise or a desire to develop accounting expertise. The Payroll Specialist will be able to manage and oversee all payroll processing activities. The ideal candidate will have prior experience processing payroll through a third-party payroll provider and proficiency in Microsoft Excel.


Candidates must demonstrate expertise in payroll administration, benefit enrollment as it relates to payroll, multi-state tax requirements and best practices, and compliance with federal contracting regulations. The ideal candidate will understand the nuances of multi-state payroll processing, payroll deductions, new employee setup, and producing compliance reports related to payroll.


Payroll Specialist Key Responsibilities:

• Manage and process bi-weekly payroll for 100+ employees, including exempt and non-exempt staff across multiple states.


• Ensure accurate and timely processing of payroll, benefits, bonuses, reimbursements, deductions, new hires, terminations, and other salary actions.


• Maintain compliance with federal, state, and local payroll tax laws and regulations, including DCAA requirements.


• Collaborate with HR, finance accounting manager, managers, and partners to reconcile timesheets, resolve discrepancies, and support audits.


• Lead internal payroll reporting and analytics efforts using Microsoft Excel techniques that include pivot tables, v-lookups, macros, etc. (Experience using these Excel features, not creating them, is required.)


• Oversee payroll tax filings and coordinate with third-party vendors when necessary.


• Continuously assess and enhance payroll systems, controls, and processes.

Accounting Assistant Key Responsibilities:

• Process accounts payable transactions, including entering invoices, verifying documentation, and issuing payments through the accounting system.


• Establish, maintain, and update timekeeping records


• Enter and reconcile employee timesheet data into customer and prime contractor timekeeping systems to ensure accuracy and compliance.

Required Qualifications, Skills, and Abilities:

• US Citizenship (no exceptions).


• Bachelor's degree in Business, Accounting, Finance, or other business-related discipline or equivalent experience.


• Five years or more of payroll experience processing with a third-party provider (e.g., ADP, Paychex, Paylocity.).


• Proven experience processing payroll for a federal contractor or government agency.


• At least two years of experience with accrual-based accounting.


• In-depth knowledge of payroll compliance, multi-state payroll, and federal contractor requirements.


• Experience using pivot tables, VLOOKUPs, and macros.


• Exceptional attention to detail and organizational skills.


• Independent judgement and a strong initiative to troubleshoot, research, and follow up accordingly.


• Ability to manage sensitive information with discretion and confidentiality.


• Outstanding organizational skills and extreme attention to detail.


• Availability to enter data for review on a scheduled requirement basis.


• Proficient with using technology to include VPNs, Remote Desktop, Outlook/Excel, secure computing practices, etc.

Preferred Qualifications:

• Proficiency with QuickBooks, Unanet, and/or another integrated system.


• Familiarity with U.S. Government contracting, DCAA, FAR compliance


• Experience with government contract invoicing preferred to include different contract types (Fixed Price, CPFF, T&M)


• CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification)

Benefits:

• Mission focused work environment


• Subsidized medical/dental/vision insurance


• HSA contributions


• 401k matching


• Holiday and Paid Time Off (PTO)


• Monthly WAN parties & quarterly events


• View this and more at: www.ciphertechsolutions.com/careers/perks-benefits/

We do offer relocation assistance. Please see our careers page or inquire with your recruiter about the terms and conditions.


Salary and other Compensation:


The salary range for this position: $75,000 - $80,000.


The salary range for this position is subject not only to the hire's skills, education, expertise, and years of experience, but also to features of the final position offered to the hire: including, but not limited to the location of the position, clearance required for the position, and the contract associated with the position. See our Perks & Benefits page for a general description of benefits and other potential compensation benefits: https://www.ciphertechsolutions.com/careers/perks-benefits/


About Us:


At Cipher Tech Solutions, Inc. (Cipher Tech), we take great pride in supporting some of the most mission critical work in the Department of Defense and the Intelligence Community. The majority of our company is comprised of extremely talented software developers who write production tools which directly support one of two missions: digital forensics and malware reverse engineering.


Digital forensics is the practice of extracting and processing evidence from computers, phones, tablets, cameras, flash-drives, and just about any other form of digital media. The results of our work are then used to support federal and military law enforcement, counterintelligence, and counter terrorist activities.


Malware reverse engineering is the practice of analyzing malicious code. The goal of a reverse engineer is to understand how the malicious code works and determine facts such as:


*How did it infect the victim's computer *What kind of information it is seeking to steal *How is it communicating with the author (actor) *Who that actor might be.


Vaccination Notice:


Please be aware that you are applying for a position to work as a federal contractor. As such, Cipher Tech will require, and your employment will be subject to, such vaccinations as are required by federal, state, and local law requirements.


Important Security Clearance Information:


Be aware that you are applying for a job that requires a U.S. Government Security Clearance. If you do not already hold a US government security clearance, we do have the ability to sponsor, however be advised that this can be a multi-year process.


The U.S. government will not issue security clearances to recent users of illegal drugs. On your application to us, you must acknowledge that you have not engaged in any illegal drug use within the past twelve months (illegal drug use includes, but is not limited to, the use of illegal substances, the misuse of prescriptions, the misuse of over-the-counter substances, and the use of medical or recreational marijuana that may be deemed legal at the state level but is still considered illegal by the federal government). NOTE: CIPHER TECH WILL NOT DISCRIMINATE AGAINST ANY QUALIFIED APPLICANTS WITH A DISABILITY, INCLUDING ILLEGAL DRUG USERS WHO HAVE RECENTLY SOUGHT PROFESSIONAL TREATMENT FOR A DRUG PROBLEM. --


Cipher Tech is an Equal Opportunity Employer. All hiring and employment decisions are made on the basis of business requirements, performance, and merit with no regard to race, color, religion, sexual orientation, gender, gender identity, national origin, or other protected status.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.