LEAD ADMINISTRATIVE OFFICER

Duties

• You will serve as the Team Lead for the Command Administrative Division, guiding daily workflows, distributing tasks, and providing on-the-job training to a mixed civilian and military team.
• You will act as the command's Subject Matter Expert for all core administrative programs, ensuring compliance with Department of the Navy standards for Correspondence, Directives, and Records Management.
• You will serve as the Command Top Secret Auditor, ensuring strict compliance with classified material handling, storage, and destruction procedures.
• You will function as the command's Privacy Act/FOIA Coordinator and the primary administrative point of contact for JAGMAN investigations and other sensitive legal matters.
• You will act as the primary coordinator for the Comprehensive Assessment Program (CAP), responsible for preparing, collecting, and analyzing data for over 2,400 internal assessments.
• You will develop and present complex readiness and compliance reports to senior leadership and facilitate the command's CAP Oversight Panel (CAPOP).
• You will apply Continuous Process Improvement (CPI) methodologies to analyze administrative workflows, identify inefficiencies, and recommend data-driven solutions.
• You will manage and provide oversight for all Military Personnel Administration tasks, including the processing of awards, evaluations, and service records.
• You will serve as the command's Integrated Risk Management (IRM) Coordinator, facilitating the governance process and championing risk identification and mitigation strategies.
• You will provide critical performance feedback and training recommendations for your team members to the Executive Staff Supervisor to support their professional development.

Requirements

Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain a current valid United States driver's license.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
• Supervisors in the executive branch have a heightened personal responsibility for advancing government ethics. You will be required to review the 14 General Principles of Ethical Conduct at 5 CFR 2635.101.
• Successful completion of a pre-employment drug test (including marijuana) is required. A tentative offer of employment will be rescinded if you fail to report to the drug test appointment or fail the test. You will be subject to random testing.
• This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required.

Qualifications

Your resume must also demonstrate at least one year of specialized experience at or equivalent to the NH-02 (GS-11) grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Leading administrative staff or managing major administrative programs such as correspondence, records, or military personnel administration; managing compliance programs by serving as a coordinator for legal or security matters such as the Privacy Act, FOIA, or handling classified material; or coordinating organizational assessment and process improvement initiatives by analyzing data and preparing reports for leadership.

Additional qualification information can be found from the following Office of Personnel Management website:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Additional information

This announcement uses the Defense Industrial Base, Major Range and Test Facilities direct hire authority to recruit and appoint qualified candidates to certain positions in the competitive service.

This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required.

Certain incentives (such as Recruitment, Relocation or Student LoanRepayment) may be authorized to eligible selectees.

A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee. A relocation incentive may be authorized.

This position is covered by the Department of Defense Priority Placement Program.

Several vacancies may be filled.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: .

Veteran's preference does not apply when selecting individuals under this specific hiring authority. However, if you claim veteran's preference, you will be required to submit supporting documentation with your application as described in the Required Documents section below.