Process Asset Library Administrator

Who We Are:

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers' training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.

• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.

• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer:

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance

• A work environment where all employees are valued, respected and safe

• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions

• Recognition, professional development, advancement and having fun!

Summary

This key position supports delivering Quality to the entire organization. The selected candidate will be responsible for maintaining the CAE USA Process Asset Libraries by improving, releasing, and canceling processes and supporting the Quality and Continuous Improvement Organization in accordance with corporate strategies and objectives.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Works with Process Owners, as the initial PAL point of contact, to maintain the content, authorization, and suitability of the process library.

• Protects the library (e.g., from loss of integrity, unauthorized changes, or improper use)

• Ensures availability of the process library for use

• Removes obsolete process documents from the library to prevent unintended use

• Maintains version control of master document files

• Ensures only authorized new documents, document changes, or document cancellations are published to the PAL

• Ensures proper completion of new, change, release, and cancellation requests.

• Maintain document revisions and releases process documents

• Checks process document submittals for adherence to required templates.

• Follows and assigns document numbering conventions to new process documents using the required naming convention guidelines.

• Monitors workflow from submittal to publishing, notification, and closure.

• Maintains PAL-Admin templates, tools, work instructions, and processes, and completes an annual review of these tools.

• Maintains the list of business process owners for each organizational function.

• Maintains PAL-Admin change control records.

• Provides overall process guidance and education to users of the PAL change process.

• Establishes tracking system to ensure required maintenance reviews / updates are accomplished.

These responsibilities are for administrative support to the Quality and Continuous Improvement Organization:

• Provides administrative support during Internal and External Audits

• Maintain the required cadence of metrics and data reporting/pulling, when required

• Provides web-based content administration for Quality Assurance organization

• Maintain flexibility to support as hoc administrative tasks for the Quality and Continuous Improvement Organization.

Qualifications and Education Requirements

• Associate's degree or equivalent work experience

• Experience with AS9100 preferred, but not required

• Highly proficient with Microsoft Office (Word, Excel, PowerPoint, Vizio, Teams, SharePoint, Outlook)

• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Preferred Skills

• Experience applying administrative and organized approaches to unstructured situations

• Excellent verbal and written communication skills and problem-solving abilities

• Must exhibit a high level of motivation, sense of urgency, attention to detail and energetic approach to job duties and requirements to complete work in a timely manner

Security Responsibilities

Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.

• Incumbent must be eligible for DoD Personal Security Clearance.

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones & photocopiers.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to sit and stand for extended periods of time

• Focused visual concentration or focused listening

• Work is performed in a controlled environment with almost no exposure to disagreeable environmental conditions

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.

Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at hrops@caemilusa.com

About CAE

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we've driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Position Type
Regular

Equal Opportunity Employer

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at CAECarrieres-Careers@cae.com .

Data Privacy

Privacy Statement | CAE

As part of our process, we may use AI-supported tools to help review applications, with human decision-making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.