Executive Assistant

GovCIO is currently hiring for an Executive Assistant to serve as a Subject Matter Expert (SME) in direct support of the US Space Forces - Central Leadership and their mission. Services and deliverables shall include, but are not limited to, Task Management Tool (TMT) management, schedule/calendar management, documentation review and coordination, and general administrative support. This position will be located at Al Udeid AB in Qatar and will be an onsite position.

Responsibilities

The successful candiate will act as a Subject Matter Expert (SME) in direct support of the US Space Forces - Central Leadership and their mission. Services and deliverables shall include, but are not limited to, Task Management Tool (TMT) management, schedule/calendar management, documentation review and coordination, and general administrative support and will be performed at Al Udeid AB, Qatar.

Tasks include, but are not limited to:

• Work with SPACECENT leadership and staff, and other internal and external organizations up to the Top-Secret Sensitive Compartmented Information (SCI) level as necessary to coordinate schedules, manage tasks, and facilitate communication.
• Complete required security and administrative training as directed by SPACECENT.
• Manage and track tasks using the Task Management Tool (TMT) on NIPRnet and SIPRnet, ensuring timely completion and coordination with action officers.
• Provide administrative support to SPACECENT leadership and staff, including but not limited to preparing correspondence, managing calendars, and scheduling meetings.
• Create, draft, proofread, edit, and coordinate correspondence, visual products, and graphics to include charts and infographics.
• Schedule and coordinate meetings, events, conferences, and off-sites, including preparing access rosters and requesting security clearance transfers.
• Maintain and update databases, spreadsheets, and SharePoint lists, ensuring data accuracy and
• Assist in the handling and processing of awards, decorations, and evaluations.
• Evaluate administrative processes and make recommendations for improvements.
• Execute quality assurance activities in support of administrative processes and documentation.
• Assist in the development of administrative procedures and review existing procedures for optimization.
• Assist as a liaison between SPACECENT and other organizations for administrative matters.
• Advise SPACECENT leadership on administrative best practices and procedures.
• Respond to all government inquiries in a timely manner. Any inquiry that doesn't fall under any task listed above will be considered a task with a suspense date of no later than 3 business days from the date of the request, unless a different timeline is specified. Examples of inquiries are status of tasks, time lines, estimated completion dates, and any other information relevant to all work outlined in Paragraph 6.0 Task Requirements.
• Attend recurring, scheduled and short notice (4 hours) meetings on AUAB with Government personnel in person or virtually.
• Coordinate and attend off-site meetings or engagements as needed to support leadership schedules, verify logistical requirements, and ensure readiness for official functions or events.
• Demonstrate proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel and SharePoint) to prepare, edit, and submit weekly status reports, calendars, and task trackers to senior leadership and stakeholders.

Qualifications

High School with 3 - 6 years (or commensurate experience)

• Clearance Required: TS/SCI

• Experience with Task management Tool (TMT)
• 4 years of adminstrative support for senior leadership (e.g. general flag officer or senior executive level)
• Must successfully possess an active Top Secret SCI clearance at the time of performance start, with the ability to work in a Sensitive Compartmented Information Facility (SCIF) and obtain Alternate Compensatory Control Measures (ACCM) access when required.
• Must maintain a valid driver's license to operate Mission vehicles.
• Knowledge of executive-level administrative support functions in an overseas or international military environment.
• Knowledge of correspondence management, task tracking systems (e.g., TMT), and protocol procedures sufficient to advise leadership and support complex organizational coordination.
• Must have good strong awareness of communication handling, including the ability to support operations in classified environments compliant with DoD and host-nation regulations.
• Proven ability to communicate effectively with individuals at all levels, both orally and in writing.
• Highly skilled in customer service and diverse stakeholder engagement.
• Must be able to work under minimal supervision.
• Be proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, and Access).

Preferred Skills and Experience: Experience in the CENTCOM AOR

Posted Salary Range

USD $125,000.00 - USD $140,000.00 /Yr.