Director of Finance & Administration

Position Summary

The Director of Finance & Administration is a strategic and hands-on leader responsible for overseeing the organization's financial management and core administrative functions. This role ensures the integrity of financial reporting, compliance with regulations, and efficient execution of payroll, invoicing, benefits administration, and human resources operations.

The ideal candidate combines strong financial acumen with operational leadership and the ability to build scalable systems that support organizational growth.

Key Responsibilities

Financial Management

• Lead all financial planning, budgeting, forecasting, and reporting processes.
• Oversee general ledger, accounts payable/receivable, and monthly close.
• Ensure accuracy, transparency, and timeliness of financial statements.
• Manage cash flow, banking relationships, and financial risk.
• Coordinate audits and ensure compliance with applicable regulations.
• Manage and monitor corporate indirect rates, including Fringe, Overhead, and General & Administrative (G&A) rates.
• Develop annual indirect rate forecasts and support provisional billing rate submissions.
• Ensure compliance with applicable government contracting requirements, including FAR, DFARS, DCAA, and other federal regulations.
• Support contract proposal development by preparing pricing models, labor rate calculations, indirect rate applications, and cost volume inputs.
• Coordinate development of basis of estimate (BOE) documentation, pricing narratives, and cost proposals for federal solicitations.
• Monitor contract funding, labor utilization, revenue recognition, and project financial performance across government contracts.
• Support incurred cost submissions, DCAA audits, and other government financial reviews.

Payroll & Invoicing

• Oversee end-to-end payroll processing, ensuring accuracy and compliance
• Ensure timely and accurate client/customer invoicing and revenue recognition
• Implement and maintain systems to streamline billing and collections
• Monitor payroll taxes, filings, and reporting requirements

Benefits Administration

• Manage employee benefits programs including health, retirement, and leave policies
• Evaluate and recommend benefits offerings to remain competitive and cost-effective
• Ensure compliance with federal, state, and local benefits regulations
• Serve as liaison with benefits providers and brokers

Human Resources Oversight

• Oversee HR operations including onboarding, offboarding, and employee records
• Ensure compliance with employment laws and organizational policies
• Support performance management, employee relations, and organizational development
• Partner with leadership on workforce planning and talent strategy

Administration & Operations

• Develop and implement policies and procedures to improve operational efficiency
• Oversee administrative functions including contracts, insurance, and vendor management
• Drive process improvements and system implementations across finance and HR
• Build and lead a high-performing finance and administrative team
• Partner with business development, capture, and program management teams to support pricing strategies and proposal development efforts.
• Establish financial controls, systems, and processes that support growth within federal government contracting environments.
• Partner with business development, capture, and program management teams to support pricing strategies and proposal development efforts.
• Establish financial controls, systems, and processes that support growth within federal government contracting environments.

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or related field (CPA, MBA, or equivalent preferred).
• 8-12+ years of progressive experience in finance and operations leadership.
• Strong knowledge of accounting principles, financial reporting, and compliance.
• Experience overseeing payroll, benefits administration, and HR functions.
• Demonstrated leadership and team management experience.
• Proficiency with financial and HRIS systems.
• Excellent analytical, organizational, and communication skills.
• Experience supporting federal government contracts, with DoD and/or U.S. Army experience preferred.
• Demonstrated experience developing cost proposals, pricing models, and basis of estimates for government solicitations.
• Strong understanding of FAR, DFARS, DCAA requirements, and government contractor accounting practices.
• Experience managing, forecasting, and analyzing indirect rates, including Fringe, Overhead, and G&A.
• Experience supporting incurred cost submissions, provisional billing rates, and government audits preferred.
• Knowledge of project-based accounting and contract types including CPFF, T&M, FFP, and IDIQ contracts preferred.

Key Competencies

• Strategic thinking with strong execution capability
• High attention to detail and integrity
• Ability to manage multiple functions and priorities
• Strong interpersonal and leadership skills
• Continuous improvement mindset

Compensation & Benefits

• Competitive salary commensurate with experience

Comprehensive benefits package