PMO Executive Administrator (REMOTE)

Kadiak, LLC, a Koniag Government Services company, is seeking a PMO Executive Administrator to support Kadiak and our government customer. The position is remote.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

The PMO Executive Administrator will deliver high-quality executive administrative support to the senior leadership. This role spans three core functional areas: Executive Management Administration, Executive Reception, and Executive Scheduling. The successful candidate will demonstrate exceptional professionalism, discretion, and the ability to manage competing priorities in a high-visibility federal government setting.

Principal responsibilities will include, but are not limited to:

• Provide comprehensive executive-level administrative support to the CIO, Principal Deputy CIO, Chief of Staff, and five OCIOs across multiple functional areas simultaneously.
• Manage complex, high-priority calendars for senior leadership, including scheduling and coordinating meetings, appointments, and engagements across internal and external stakeholders.
• Coordinate domestic and international travel arrangements, including itinerary preparation, lodging, transportation logistics, and travel voucher processing in accordance with federal travel regulations.
• Prepare, edit, proofread, and distribute reports, briefings, memoranda, and presentations for senior-level meetings, ensuring accuracy, proper formatting, and adherence to organizational standards.
• Serve as the primary point of contact and executive receptionist for internal staff, government officials, contractors, and external visitors, ensuring professional, courteous, and timely communication at all times.
• Screen and manage incoming correspondence, phone calls, and email inquiries, routing communications appropriately and drafting responses on behalf of senior leadership as directed.
• Organize and maintain confidential files, records, and tracking systems, ensuring documents are properly stored, accessible, and handled in accordance with federal information management policies.
• Coordinate and support the logistical planning of senior-level meetings, conferences, and events, including room reservations, agenda preparation, attendee coordination, and minutes documentation.
• Track and follow up on action items, deliverables, and deadlines on behalf of senior leadership to ensure timely completion.
• Assist in the preparation and processing of administrative documentation, including correspondence, personnel-related forms, and procurement requests.
• Maintain awareness of and adhere to policies, procedures, and protocols governing executive operations and administrative functions.
• Support special projects and perform ad hoc administrative tasks as directed by the Chief of Staff or senior leadership.

Education and Experience:

Required:

• High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration, Communications, Public Administration, or a related field preferred.
• Demonstrated experience managing complex calendars and scheduling for multiple senior-level officials simultaneously.
• Experience coordinating domestic and/or international travel arrangements in a professional setting.
• Experience preparing and editing executive-level correspondence, reports, and presentation materials.

Required Skills and Competencies:

• Exceptional written and oral communication skills in English, with the ability to interact professionally and effectively with senior government officials, contractors, and external stakeholders.
• Strong organizational and time management skills, with a proven ability to manage multiple priorities, deadlines, and competing demands in a fast-paced environment.
• High degree of professionalism, discretion, and confidentiality in handling sensitive information and executive-level communications.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with demonstrated ability to produce polished, executive-quality documents and presentations.
• Demonstrated ability to manage and maintain complex calendaring systems and scheduling tools for multiple senior executives.
• Experience serving as a first point of contact for senior leadership, including managing executive reception functions and stakeholder communications.
• Ability to coordinate logistics for meetings, conferences, and travel with minimal supervision and a high degree of accuracy.
• Familiarity with federal travel regulations and experience processing travel arrangements and vouchers (e.g., E2 Solutions or similar federal travel management systems).
• Strong attention to detail, with the ability to review, edit, and produce error-free written materials under tight deadlines.
• Ability to work both independently and collaboratively as part of a cross-functional administrative team.

Security Requirement:

• Ability to obtain and maintain a Public Trust

Desired Skills and Competencies:

• Prior experience providing executive administrative support within a federal government agency, particularly within an OCIO, CIO, or IT governance organization.
• Familiarity with DOE or other Cabinet-level agency administrative policies, procedures, and protocols.
• Experience using federal correspondence management systems or document tracking tools.
• Knowledge of federal records management requirements and best practices for maintaining confidential files and documentation.
• Experience supporting senior government executives at the SES (Senior Executive Service) level or equivalent.
• Proficiency with collaboration platforms such as Microsoft SharePoint, Microsoft Teams, or similar tools used in federal environments.
• Ability to take and transcribe meeting minutes accurately and distribute in a timely manner.
• Notary Public certification or experience with official document processing is a plus.
• Associate's or Bachelor's degree in a relevant field.

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants.

If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodations.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352