Administrative Assistant

Opportunity

PeopleTec is currently seeking an Administrative Assistant to support our Huntsville, AL location.

The Administrative Assistant provides clerical, administrative, and operational support to staff, management, and executive leadership. This role is responsible for maintaining records, preparing documents, managing correspondence, scheduling meetings, coordinating travel, and supporting daily office operations.

Key Responsibilities:

• Answer phones, relay messages, and respond to routine inquiries.
• Sort, file, scan, copy, and maintain records and documents.
• Prepare, proofread, and process correspondence, reports, forms, and other materials.
• Receive, sort, and distribute mail and packages.
• Maintain calendars, schedule meetings, and coordinate logistics.
• Prepare meeting materials, take notes, and track follow-up actions.
• Assist with reports, spreadsheets, budget records, travel arrangements, and expense documentation.
• Handle confidential information with professionalism and discretion.
• Coordinate with staff, managers, and external contacts to support office workflow.
• Assist with special projects, administrative tasks, and process improvements as needed.

Qualifications

Required Skills :

• 4-8 years or administrative support experience
• Customer service experience
• Ability to work in a fast-paced, team environment
• Ability to multi-task and complete assignments on schedule
• Dependable self-starter with strong written and oral communication skills, and interpersonal skills
• Ability to conduct and present themselves in a professional manner as an ambassador within industry
• Familiar with Microsoft Office Outlook, Word, PowerPoint, and Excel and other software
• Local Travel: 30%
• Must be a U.S. Citizen

Educational Requirements :

• A completed high school diploma. Bachelor's degree preferred.

Overview

People First. Technology Always.

PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.

Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.

Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.

Come Experience It.

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EEO Statement

PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, applicationhelp@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.