SECRETARY (OA)

Duties

• You will receive telephone calls and visitors, referring callers directly to the Director or redirecting them to more appropriate offices or subordinate branches.
• You will arrange for meetings, including reserving the locations, notifying participants and providing copies of handouts
• You will serve as the office POC for administrative matters such as emergency service, property inventories, telephone requests, notices, instructions, and reports. Requisition office supplies, equipment, and publications.
• You will make necessary arrangements for travel, arranging schedules of visits and notifying organizations and officials to be visited.
• You will manage calendars and schedules for Human Resources Director (HRD) and office use, such as leave calendars, conference room reservations, etc.
• You will receive incoming correspondence, screen material, prior to distribution for suspense dates, establishing controls, and following up for the Director.
• You will review correspondence for spelling, typographical errors, conformance to formats, and procedural requirements.
• You will utilize a personal computer, produce a wide variety of documents requiring use of advanced word processing functions to arrange complicated tabular or non-narrative material or to create complex formats.
• You will develop methods of automating various administrative reports containing data having multiple uses for other reports such as budget, travel, training, staffing, etc.
• You will track expenditures for labor, awards, training, and travel.
• You will coordinate the timely submission of budget estimates by HRO program managers and review estimates to ensure amounts requested are within established guidelines.
• You will consolidate and arrange estimates in proper form by cost function and cost class.
• You will be required to have the ability to type at least 40 words per minute.

Requirements

Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.

Qualifications

Your resume must also demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector utilizing office automation hardware and software systems to provide general office clerical support preparing, receiving, reviewing, and verifying documents, maintaining office records and typing correspondence to support work within an organization.

Additional qualification information can be found from the following Office of Personnel Management website:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience:

• Successful completion of one full year of graduate level education that is directly related to the position being filled. ;

OR

• A combination of experience and education as described above that equates to one year of experience. My percentage of the required education plus my percentage of the required experience equal one hundred percent

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Several vacancies may be filled.

This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required.

Pay retention may be granted when certain conditions are met.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: .

Veteran's preference does not apply when selecting individuals under this specific hiring authority. However, if you claim veteran's preference, you will be required to submit supporting documentation with your application as described in the Required Documents section below.