Staff Support Analyst

Duties

• As a Staff Support Analyst, you will be responsible for the following duties:
• If selected at the GS-11 level, duties will be performed in a developmental capacity.
• Serving as a personal and confidential assistant to the Tier 3 SES DLA CFO/Tier 2 SES DCFO, providing advice and recommendations on management, administrative, and programmatic matters to support the DLA mission.
• Researching policies, regulations, and procedures, while analyzing data to assess the progress of programs and projects. Organizing and presenting this information to DLA leadership to recommend appropriate actions.
• Acting as a project officer developing plans and conducting studies. Coordinating with senior officials at DLA headquarters, MSCs, and regional commands to ensure initiatives align with CFO/DCFO priorities and expectations.
• Functioning as the primary records management custodian for the CFO/DCFO, controlling and organizing the complete lifecycle of administrative records, from creation to maintenance.
• Relaying executive guidance to assign tasks to staff elements. Reviewing daily message traffic and overseeing the preparation of documents, speeches, position papers, and briefings for the CFO/DCFO.
• Exclusively managing the CFO/DCFO calendar, resolving scheduling conflicts, and coordinating senior-level visitors, meetings, and conferences, including researching background information on attendees.
• Planning and coordinating all logistical requirements for official travel for the CFO/DCFO and other associated personnel.
• Providing responsive, solutions-focused support to internal and external customers by resolving inquiries, coordinating information flow, and ensuring timely, accurate service delivery.
• Supporting front office leadership by executing delegated administrative tasks and operational duties as assigned.

Requirements

Conditions of employment

• Must be a U.S. citizen
• Tour of Duty: Flexible
• Security Requirements: Non-Critical Sensitive with Secret Access
• Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
• Fair Labor Standards Act (FLSA): Exempt
• Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
• Recruitment Incentives: Not Authorized
• Bargaining Unit Status: No
• Selectees are required to have a REAL ID or other acceptable identification documents to access certain federal facilities. See https://www.tsa.gov/real-id for more information.

Qualifications

To qualify for a Staff Support Analyst, your resume and supporting documentation must support:

A. Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-11 level, applicants must possess one year of specialized experience equivalent to the GS-9 level or equivalent under other pay systems in the Federal service, military, or private sector. To qualify at the GS-12 level, applicants must possess one year of specialized experience equivalent to the GS-11 level or equivalent under other pay systems in the Federal service, military, or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes:

GS-11:

• Supporting the use of analytical and evaluative methods to help assess compliance with DoD regulations and contribute to measuring program effectiveness and policy implementation.
• Helping gather, review, and analyze administrative and management information while developing knowledge of organizational missions, functions, goals, and reporting requirements.
• Gaining familiarity with DLA CFO/DCFO responsibilities, procedures, and interagency relationships to assist in interpreting policies and coordinating routine actions.
• Assisting in preparing correspondence, responses, and coordination efforts while building effective working relationships and adapting to shifting priorities.
• Demonstrating growing skill in tactful communication, customer service, managing competing deadlines, and using office automation tools to support CFO/DCFO operations under guidance.

GS-12:

• Applying analytical and evaluative methods to assess compliance with DoD regulations and to measure program effectiveness, policy implementation, and mission alignment.
• Using established methods to gather, analyze, and evaluate management processes, supported by strong knowledge of organizational missions, functions, goals, and reporting requirements.
• Understanding DLA CFO/DCFO responsibilities, procedures, and interagency relationships to support accurate interpretation of policies and coordination across organizations.
• Building effective working relationships with senior officials and customers; preparing informed responses and correspondence; and adapting to shifting priorities, commitments, and program goals.
• Demonstrating tact and professionalism under heavy workloads, urgent deadlines, and changing conditions, while effectively using office automation tools to support CFO/DCFO operations.

B. Education Substitution: Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Education must be from a college or university accredited by an organization approved by the U.S. Department of Education. See http://ope.ed.gov/accreditation/Search.aspx. If using education to meet basic qualifications, YOU MUST SUBMIT A TRANSCRIPT as supplemental documentation. To qualify based on education in lieu of specialized experience at the GS-11 level, you must possess:

• A Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree.

C. Combination: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for grade level GS-11 and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grade GS-11.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Are you using your education to qualify? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: Unofficial transcripts are acceptable at time of application.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

Additional information

As required by 5 C.F.R. § 302.106, DLA will provide Section 508 conformant ICT to employees with disabilities. All ICT interfaces with the public related to vacancy announcements and career transition opportunities must conform to the applicable requirements in the current ICT Standards and Guidelines (36 C.F.R. § 1194).

For Important General Applicant Information and Definitions go to:

Reemployed Annuitants: This position does not meet criteria for appointment of Reemployed Annuitants. The DoD criteria for hiring Reemployed Annuitants can be found at:

Information for Veterans is available at: . As of 23 December 2016, Military retirees seeking to enter federal service in the Department of Defense now require a waiver if they would be appointed within 180 days following their official date of retirement.

Drug-Free Workplace Policy

The Defense Logistics Agency (DLA) is committed to maintaining a safe, drug-free workplace. All DLA employees are required to refrain from illegal drug use on and off duty. DLA conducts pre-employment, reasonable suspicion, post-accident, and random drug testing.

Applicants tentatively selected for employment in testing designated positions will undergo a urinalysis to screen for illegal drug use prior to appointment. Refusal to undergo testing or testing positive for illegal drugs will result in withdrawal of the tentative job offer and a six-month denial of employment with DLA from the date of the drug test. Employees in drug testing designated positions are subject to random drug testing. A negative drug test result must be received by HR within 30 calendar days after the EOD (i.e., start date). The selectee's inability successfully pass; or refusal to conduct the test may result in: 1) the tentative or FJO being withdrawn during the recruitment process; or 2) subsequently being removed from Federal service for failure to meet a condition of employment. You may be required to sign a "Drug Test Statement of Understanding" if you are selected for this position.

The DLA drug testing panel tests for the following substances: marijuana, cocaine, opiates, heroin, phencyclidine, amphetamines, methamphetamines, fentanyl, norfentanyl, methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine (MDA), and opioids.

ADVISORY: Use of cannabidiol (CBD) products may result in a positive drug test for marijuana. DLA employees are subject to Federal law and under Federal law, Marijuana is illegal.

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