Project Information Specialist

SUMMARY: This position provides broad administrative and program support to USTDA operations and
program staff. Duties span travel management, grant/contract deliverable review, data entry in
TDAMIS/SharePoint, report generation, correspondence management, and records support. Selected
personnel require cross-training on IRC functions to provide operational coverage.

KEY RESPONSIBILITIES:
• Provide general administrative management support including review and verification of grant and
contract deliverables (final reports, cost share certifications, invoices)
• Manage travel documentation and support the Office of Administration with travel-related
coordination per federal travel regulations
• Initiate and maintain data entry in USTDA's information management systems (TDAMIS,
SharePoint) including fiscal, program, contract, and grant data
• Develop and run program and financial reports from agency information systems; provide data for
USTDA Annual Report statistics
• Process internal and external requests for project or agency reports; track report checkouts; assist
with USTDA mailing list development and maintenance
• Receive public inquiries via website, phone, and email; route appropriately; provide agency-wide
daily personnel status notifications
• Support records clean-up, onboarding/offboarding assistance, and conference room coverage as
directed by PM

REQUIRED QUALIFICATIONS:
• Bachelor's degree required in business, information management, or related field
• Minimum 7 years of administrative management or relevant work experience
• Experience with federal information management systems; proficiency in Microsoft Office Suite
including SharePoint
• Experience with federal travel regulations and travel management
• Secret security clearance required

PREFERRED QUALIFICATIONS:
• Experience with TDAMIS or equivalent federal program management database
• Prior experience in a federal civilian agency environment
• Experience with records management procedures