Program Manager

Zachary Piper Solutions is seeking a Program Manager to support a high-visibility National Security contract in Arlington, VA (100% onsite). The Program Manager will bring strong experience in DoD staff coordination, executive-level communication, & program operations.

The Program Manager will play a key role in enabling leadership decision-making, coordinating cross-functional efforts, managing program execution, & ensuring alignment across cybersecurity initiatives in a fast-paced, mission-critical environment.

Responsibilities of the Program Manager include:

• Support Executive Leadership: Serve as a principal advisor & staff support to the AI Cybersecurity Office, enabling timely and informed decision-making
• Manage Program Operations: Oversee daily activities, ensuring tasks, priorities, & deliverables align with Government objectives
• Coordinate Action Items: Track tasks, milestones, risks, dependencies, & deliverables across RMF & cybersecurity workstreams
• Facilitate Communication: Coordinate across multiple organizations & leadership levels to ensure proper dissemination of guidance and direction
• Develop Reporting Materials: Produce monthly status reports, quad charts, briefings, & executive summaries
• Plan & Execute Meetings: Organize meetings, conferences, & VTCs; develop agendas, take meeting minutes, & maintain attendee records
• Maintain Documentation: Develop & manage program documentation, trackers, SOPs, schedules, & process guides
• Draft & Review Correspondence: Prepare, edit, & review official communications to ensure accuracy, clarity, & alignment with leadership intent
• Support Workforce Operations: Coordinate onboarding/offboarding, ensuring access, orientation, & knowledge transfer activities are executed efficiently
• Track Organizational Actions: Maintain suspense trackers, action item portals, & filing systems in coordination with executive staff
• Ensure Compliance: Support adherence to DoD policies, federal regulations, & internal cybersecurity procedures
• Drive Operational Efficiency: Manage multiple priorities in a high-tempo environment while continuously improving processes and coordination

Qualifications of the Program Manager include:

• 10+ years of experience providing executive-level support, planning, or advisory services within the DoD or federal environment
• Proven experience in program coordination, task management, & executive communications
• Strong understanding of DoD organizational structures, processes, and staff operations
• Experience supporting cybersecurity or RMF-related programs is highly preferred
• Advanced proficiency in Microsoft Office Suite, especially PowerPoint for executive briefings
• Exceptional written and verbal communication skills supporting senior military and government leadership
• Strong organizational skills with attention to detail and ability to manage competing priorities
• Experience developing SOPs, trackers, reports, and operational documentation
• Ability to operate effectively in a fast-paced, mission-driven environment
• Active Secret clearance required
• Bachelor's degree (or equivalent experience)
• Experience supporting executive-level operations, coordination, or action officer functions
• Strong customer service mindset and stakeholder engagement skills

Compensation of the Program Manager includes:

• Salary Range: $130,000 - $160,000 depending on experience
• Full Benefits Package: PTO, Paid Holidays, Medical, Dental, Vision, 401K, Tuition Reimbursement, Sick leave as required by law

#LI-RL1 #LI-Onsite

Keywords: Program Manager, DoD Program Management, National Security Programs, Executive Leadership Support, Staff Coordination, Action Officer, Program Operations, Task & Milestone Tracking, Risk Management, Dependency Management, Cybersecurity Program Support, RMF Coordination, Cross-Functional Collaboration, Stakeholder Engagement, Executive Communications, Strategic Planning, Decision Support, Operational Planning, Process Improvement, Organizational Coordination, Program Execution, Performance Tracking, Reporting & Metrics, Status Reporting, Quad Charts, Executive Briefings, PowerPoint Presentations, Meeting Facilitation, VTC Coordination, Agenda Development, Minutes Documentation, Documentation Management, Standard Operating Procedures (SOPs), Process Documentation, Knowledge Management, Correspondence Review, Workforce Operations, Onboarding/Offboarding, Suspense Tracking, Action Item Tracking, Compliance Management, DoD Policies & Procedures, Federal Regulations, Microsoft Office Suite, Communication Skills, Organizational Skills, Time Management, High-Tempo Environment, Customer Service, Continuous Improvement, Secret Clearance, Federal Government Experience, Cybersecurity Program Exposure