Program Manager

Zachary Piper Solutions is seeking a Program Manager to support a high-visibility National Security contract in Arlington, VA (100% onsite). The Program Manager will bring strong experience in DoD staff coordination, executive-level communication, & program operations.

The Program Manager will play a key role in enabling leadership decision-making, coordinating cross-functional efforts, managing program execution, & ensuring alignment across cybersecurity initiatives in a fast-paced, mission-critical environment.

Responsibilities of the Executive Action Officer include:

• Support Executive Leadership: Serve as a principal advisor & staff support to the AI Cybersecurity Office, enabling timely and informed decision-making
• Manage Program Operations: Oversee daily activities, ensuring tasks, priorities, & deliverables align with Government objectives
• Coordinate Action Items: Track tasks, milestones, risks, dependencies, & deliverables across RMF & cybersecurity workstreams
• Facilitate Communication: Coordinate across multiple organizations & leadership levels to ensure proper dissemination of guidance and direction
• Develop Reporting Materials: Produce monthly status reports, quad charts, briefings, & executive summaries
• Plan & Execute Meetings: Organize meetings, conferences, & VTCs; develop agendas, take meeting minutes, & maintain attendee records
• Maintain Documentation: Develop & manage program documentation, trackers, SOPs, schedules, & process guides
• Draft & Review Correspondence: Prepare, edit, & review official communications to ensure accuracy, clarity, & alignment with leadership intent
• Support Workforce Operations: Coordinate onboarding/offboarding, ensuring access, orientation, & knowledge transfer activities are executed efficiently
• Track Organizational Actions: Maintain suspense trackers, action item portals, & filing systems in coordination with executive staff
• Ensure Compliance: Support adherence to DoD policies, federal regulations, & internal cybersecurity procedures
• Drive Operational Efficiency: Manage multiple priorities in a high-tempo environment while continuously improving processes and coordination

Qualifications of the Executive Action Officer include:

• 10+ years of experience providing executive-level support, planning, or advisory services within the DoD or federal environment
• Proven experience in program coordination, task management, & executive communications
• Strong understanding of DoD organizational structures, processes, and staff operations
• Experience supporting cybersecurity or RMF-related programs is highly preferred
• Advanced proficiency in Microsoft Office Suite, especially PowerPoint for executive briefings
• Exceptional written and verbal communication skills supporting senior military and government leadership
• Strong organizational skills with attention to detail and ability to manage competing priorities
• Experience developing SOPs, trackers, reports, and operational documentation
• Ability to operate effectively in a fast-paced, mission-driven environment
• Active Secret clearance required
• Bachelor's degree (or equivalent experience)
• Experience supporting executive-level operations, coordination, or action officer functions
• Strong customer service mindset and stakeholder engagement skills

Compensation for the Action Officer/Project Manager includes:

• Salary Range: $130,000-165,000 **depending on experience**
• Benefits: Medical, Dental, Vision, 401k Plan, Holidays, PTO, sick leave as required by law

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