Administrative Assistant 3 - ESPASat Programs

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: NoDescription

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Start your future with a new mission as a member of the Northrop Grumman Space Superiority, ESPASat Programs team. As a part of the ESPASat Programs team you will work with experts that develop space systems and solutions to help our world thrive and keep it safe. It's very rewarding unique and challenging work. But most of all, it's work that makes a difference. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your authentic self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Join us and launch your career. Northrop Grumman Tactical Space Systems is seeking an Administrative Assistant 3 to directly support the Director of ESPASat Programs and the entire ESPASat product line program management organization in a fast paced, visible, fun but professional environment that designs, manufactures, integrates and tests satellites for various customers. Administrative duties will interface all areas of the site and plays a key role in the overall management and leadership of the department. This position is located at the Dulles, VA.

Keys to success include:

• Friendly, energetic, but focused disposition.
• Collaborative and works well under pressure.
• Ability to solve problems independently.
• Can interface with all aspects of the organization from Executives to Production Staff.
• Use of tact, diplomacy, discretion, and judgment in dealing with program/personnel sensitive information and situations.
• Observe and recommends way of improving processes.

The Roles and Responsibilities of the Site Director's Administrative Assistant will include, but is not limited to:

• Manage calendar and schedules for the Director
• Schedule and deconflict conference rooms
• Support larger team with various normal office functions while managing diverse set of priorities
• Compile and weekly product line report
• Take and screen calls; ensure delivery of important messages
• Take leadership meeting minutes and action tracking
• Procure and invoice supplies and materials to aide in the success of the program team
• Book travel for a large team in compliance with Northrop Grumman and USG policy
• Management organizational charts and distribution lists
• Arrange and set up meetings, lunches and conferences for all members of the department team
• Process visitor requests
• Interface with customers to coordinate meetings and travel
• Process expense reports
• Event planning/coordination
• General office related administrative duties
• IT Ticket submission and tracking
• Presentation, document and announcement formatting/proofing
• General support to other Administrative Assistants

Basic Qualifications:

• Minimum of a High School Diploma with 6 years' experience to include supporting leaders of medium-large organizations
• US Citizenship
• Experience with efficiently coordinating a dynamic Outlook calendar, conference call, and shared link applications.
• Experience with independently assessing priorities and work with confidential information.
• Experience interfacing with senior level internal and external contacts with considerable autonomy
• Computer skills required include expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel), SharePoint (or equivalent), and intranet/internet proficiency.
• Experience and proficiency with Concur (or similar) travel and expense reporting system.

Preferred Qualifications:

• Bachelor's or Associate degree, preferably in business or technical related field.
• Ability to obtain a Top Secret/SCI level security clearance.
• Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities with minimal supervision.
• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities across the site
• Familiarity with Northrop Grumman's specific systems (Cost Point, Concur, Facilities requests, etc.).
• Knowledge of NGC resources, policies, and procedures.
• Experience with managing and creating SharePoint sites.
• Experience coordinating both on and off-site meetings and/or event

Primary Level Salary Range: $56,000.00 - $93,400.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.