Administrative Assistant

PDS Defense, Inc. is seeking an Administrative Assistant, in Littleton, CO. Job ID#218205

Pay Rate: $33 - $44/hr

Job Description:

We are seeking a dedicated Administrative Assistant to support the Controller Vice President & the Controller leadership team. As the Administrative Assistant, you will:
- Provide general correspondence, schedule meetings, make travel arrangements and complete expense reports, answer stakeholder inquiries, help manage the business rhythm and perform other duties, as assigned.
- Proactively manage executive calendars, collaborating with other admins and prioritizing & managing scheduling conflicts.
- Anticipate needs and troubleshoot and manage complex travel itineraries.
- Perform complex and diversified administrative functions that require independent decision making and problem solving with minimal direction.
- Manage conference rooms as needed (including reservations, Video Teleconferencing (VTC), Teams and other IT as necessary).
- Order and maintain office supply Inventory, organize shipments, mail, etc in support of the VP and team.
- Determine priorities of non-routine situations and will participate and lead miscellaneous projects or initiatives as needed, including providing support to the department staff.
- May occasionally need to provide assistance outside normal office hours to address an unexpected business issue.

Basic Qualifications :
-Minimum 5 years of progressive administrative support experience including supporting senior leadership / executives
- Proficient with Microsoft Office Suite - Outlook including calendar management, Microsoft Word, PowerPoint, Excel, and Teams
- Experience with arranging travel and completing expense reports.
- Knowledge of standard office equipment and technology for both operation and basic trouble shooting (i.e phone, iPhone, computer, laptop)

Desired skills :
-Experience with RMS or Lockheed Martin
-Ability to work with minimal direction & company/team first attitude at all times.
- Excellent interpersonal skills/ability to interact with all levels of management, peers, government, and other industry personnel in a proficient, courteous, discrete and professional manner
- Well organized and detail-oriented with flexibility and ability to effectively balance the handling of multiple assignments and tasks in a dynamic and fast-moving team environment
- Ability to handle confidential and sensitive information and act in a professional manner
- Willingness to assume increasing levels of responsibilities and have a strong desire for professional continued self-improvement, a professional demeanor and well-spoken
- Ability to anticipate requirements of business leaders

Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.

Military connected talent encouraged to apply.

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance