Program Administrator - PMO

Job Overview

Job Title: Program Administrator - PMO

Location: Tampa, FL

The position is pending contract award.

Job Responsibilities

Trace Systems is actively recruiting for a Program Administrator to support the EAGLE-I contract onsite as part of the Trace Program Management Office in Tampa, FL.

The job responsibilities include, but are not limited to:

• Ensures timely, quality, compliant development and delivery of contract deliverables.
• Tracks & optimizes contract performance compliance, scorecards, and PMO processes.
• Drives risk/issue/action registers, prepares read-aheads, and orchestrates governance cadences (TEMs, ERB/CCB/TRR) including agenda planning and decision capture.
• Owns intake, validation, routing, and tracking of TARs (Travel Authorization Requests) and RIP/CTP (Request to Initiate Purchase / Consent to Purchase).
• Consolidates inputs from all sections into PM/DPM briefings, variance narratives, and KPI rollups.
• Coordinates delivery schedules and acceptance packages and tracks closure of PMO taskers.
• Builds/maintains the IMS at the direction of the PM/DPM.
• Backs up/assists travel coordinator if needed.
• Coordinates with the other PMO staff to ensure on-time, correct, compliant submissions to Government.
• Other duties as required.

Minimum Qualifications

• An active, in-scope US Government issued Secret clearance.
• 5+ years senior administrative support on DoD programs including task order oversight, subcontractor management, personnel actions, deliverable tracking, timecard approvals, and program reviews.
• Advanced use of MS Office (Excel/PowerPoint), SharePoint, and meeting management skills demonstrated through burn rate tracking, spend plans, KPI rollups, executive briefings, program presentations, and maintaining SharePoint repositories while leading recurring program reviews.
• Mastery of action tracking, minutes/decision logs, and executive brief preparation shown by maintaining meeting minutes, action logs, deliverable records, and producing read-aheads, variance narratives, KPI rollups, and executive briefings for PM/DPM and government stakeholders.
• Excellent written communication and professionalism with Government counterparts including CORs, KOs, GTLs, and senior officials.

Desired Qualification

• Proven experience supporting FEDSIM programs and task orders, including contract administration, performance monitoring, and compliance with GSA/FEDSIM requirements.
• Strong working knowledge of federal contracting processes, particularly GSA schedules and FEDSIM procedures, with the ability to serve as the primary point of contact for program activities.

Education

• High School Diploma

Trace Systems

Trace Systems Inc. was founded to support and defend our nation's security interests at home and abroad-- whenever and wherever. We provide enterprise IT, engineering, full life-cycle communications, cybersecurity, cloud and virtualization services and solutions to the United States Department of Defense and other federal agencies.

To Apply: We invite you to put your talents to work by joining a growing team of dynamic professionals here at Trace Systems! Be part of a culture at our leading-edge company where you can achieve great things while fostering a satisfying and rewarding career progression. To learn more about our current openings, text 'tracejobs' to 97211 or apply directly through our website at: www.tracesystems.com . #jointracesystems

Trace Systems is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.