EXECUTIVE ASSISTANT

Duties

As a EXECUTIVE ASSISTANT at the GS-0301-12 some of your typical work assignments may include:

• Providing administrative support to the Nuclear Enterprise (NE) front office leadership (Director /SES, Deputy Director, and Chief of Staff) and ensures daily mission support for the Nuclear Surety, Nuclear Logistics, Nuclear Oversight, Nuclear Education, and Mission Assurance departments.
• Serves and the Executive Assistant for the Department by providing liaison and customer support services to the Administrative and management Staff throughout the Directorate.
• Manages the rigorous routing, tracking, and coordination of critical Agency correspondence using automated tracking systems, while training divisional staff on proper executive standards, packaging, and administrative processes.
• Chairs personnel and administrative meetings to disseminate guidance and gather feedback and expertly develops and presents high-level strategic briefings to Directorate leadership and key stakeholders.
• Serve as the primary liaison and front-office manager for the Directorate, coordinating complex schedules, VIP visits, official command functions, and high-level interactions with senior DoD, Federal, and foreign government officials.

Requirements

Conditions of employment

• Must be a U.S. citizen
• Males born after 12-31-59 must be registered for Selective Service
• Resume and supporting documents (See How To Apply)
• Suitable for Federal employment, determined by a background investigation
• May be required to successfully complete a probationary period
• Work Schedule: Full Time
• Overtime: Occasionally
• Tour of Duty: Flexible
• Recruitment Incentives: Not Authorized
• Fair Labor Standards Act (FLSA): Non-Exempt
• Financial Disclosure: Not Required
• Position is an in-person position at facilities located at Ft. Belvoir, VA. May be eligible for limited, situational telework subject to supervisory approval and not to exceed current Agency guidelines. Position is not eligible for remote telework.
• Must be able to obtain and maintain a Top-Secret Security Clearance.
• Must consent to and pass pre-employment drug testing and random testing thereafter

Qualifications

You may qualify at the GS-12, if you fulfill the following qualifications:

A. One year of specialized experience equivalent to the GS-11 grade level in the Federal service:

• Managing executive front office operations supporting senior leadership (e.g., Director, Deputy Director, and Chief of Staff), executing administrative and human resources tasks, and utilizing enterprise systems such as ETMS2, DTS, DPMAPs, and SharePoint, as well as overseeing military awards and decoration programs.
• Formulated, edited, and staffed executive-level reports, issue papers, and packages, while creating and delivering strategic briefings and recommendations to Department of Defense (DoD) and/or DTRA senior leadership based on an expert understanding of DoD and DTRA policies, processes, and organizations.
• Orchestrated liaison and customer support services for senior leaders and management staff across complex, specialized programs related to mission assurance, nuclear surety, nuclear education, nuclear inspection, or nuclear logistics, effectively balancing competing priorities.
• Directed the full range of Pre-Award and Post-Award contract administration actions for acquisition programs by applying expert knowledge of government contracting policies and procedures.
• Assessed administrative systems and overall programs by applying a wide range of analytical methods and techniques to conduct comprehensive studies, engineer process improvements, and advise senior leaders on organizational efficiency.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Substitution of education may not be used in lieu of specialized experience for this grade level.

Additional information

Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions.

Interagency Career Transition Assistance Programs: This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position; Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications. and 3) submit the appropriate documentation to support your ICTAP eligibility. For more information: .

Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:

Males born after 12-31-59 must be registered or exempt from Selective Service (see )

The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.
NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.

Selective Service Requirement: Please visit for more information.

For more information, please visit

Re-employed Annuitant: This position does not meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at:

This position is subject to an initial drug screening, and random testing thereafter. A negative drug test result must be received by HR within 30 calendar days after the EOD (i.e., start date). The selectee's inability successfully pass; or refusal to conduct the test may result in: 1) the tentative or FJO being withdrawn during the recruitment process; or 2) subsequently being removed from Federal service for failure to meet a condition of employment.
You may be required to sign a "Drug Test Statement of Understanding" if you are selected for this position.

Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).