EXECUTIVE ASSISTANT

Duties

• Advises senior executives and Division Directors on manning, corporate governance, metrics, and business process improvements.
• Managess tight-deadline responses to directives, high-visibility suspense items, and Congressional inquiries, providing guidance to GS-15 Division Directors
• Applies advanced analytical techniques to streamline workflow and workforce management. Leads high-priority, highly sensitive projects that shape long-range goals, operational policies, and organizational restructuring.
• Facilitates critical data exchange, communication, and reporting between the J6 staff, DISA, and other DoD entities. Ensures senior executives are fully briefed on pending actions, controversial issues, and policy commitments.
• Develops standardized operating procedures (SOPs) and written policies to ensure operational continuity. Monitors the records management program and leverages task management software to optimize administrative support across all J6 activities.
• Oversees administrative services, supply budgets, and the Defense Travel System (DTS) for J6 Senior Leadership.
• Serves as the central point of contact for administrative inquiries, independently resolving most issues.
• Coordinates executive travel, complex calendars, and high-level meeting arrangements.

Requirements

Conditions of employment

• Must be a U.S. Citizen.
• Males born after 12-31-59 must be registered or exempt from Selective Service.
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• In accordance with the DoD 8140 policy series, the position is subject to completing Foundational Qualifications in 9 months and completing Residential Qualification requirements overall in 12 months.

Qualifications

In order to qualify for this position, you must meet the requirements described below.

Qualifying Experience:

To qualify at the GG-13, your resume must describe at least one year of experience that demonstrates the competencies necessary for immediate success in the position. Experience refers to any paid or unpaid experience, including volunteer work and Military service, that would be considered equivalent to work normally performed at the next lower grade level in the federal service.

For this position, qualifying experience is defined as: Advising senior leadership on administrative policies, managing process improvements, and overseeing executive correspondence and Congressional inquiries, while developing standard operating procedures (SOPs) and facilitating interagency coordination to ensure operational continuity.

Candidates must describe how they meet the qualifying experience and/or selective placement factor(s) within the body of their resume. All qualifications must be met within 30 days after the closing date of this announcement.

Education

There is no substitution of education for the qualifying experienceat the GG-13 grade level.

Additional information

• This position is in the Excepted Service and does NOT convey eligibility to be converted to the Competitive Service. It is being recruited under 10 U.S.C. 1599f into the Cyber Excepted Service (CES) personnel system.
• If you are a current Federal Career/Career-Conditional employee, you will be placed on an Excepted appointment.
• This appointment does not confer eligibility to be non-competitively converted to an appointment in the competitive service.
• A three year trial period may be required if you have not previously completed a trial or probationary period in the excepted or competitive
• Management has the prerogative to select at either grade level.
• Telework availability will be based upon the mission requirements and supervisory determination
• Individuals tentatively selected for drug testing designated positions at the Defense Information Systems Agency will be required to submit to urinalysis for illegal drugs prior to appointment or placement.
• We may use this announcement to fill additional vacancies within 90 days of the closing date.
• Moving costs MAY be paid.
• The Tax Cuts and Jobs Act of 2017 makes certain reimbursements/payments taxable. For information on these changes and the Relocation Income Tax Allowance (RITA), for which some appointees are eligible, click .
• Recruitment, relocation, or retention incentives MAY be authorized.
• This position is covered under DoD Manual 8140 which will be subject to future Cyber Workforce requirements as defined by the Manual.
• PPP Application Based Preference Eligibles (Military Reserve and National Guard technicians, Military Reserve and National Guard technicians receiving disability retirement, and Retained Grade employees) will receive priority consideration at the full performance level only.
• Because this position is in the Cyber Excepted Service, Veterans' Preference will be applied to preference eligible candidates, as defined by Section 2108 of the Title 5 U.S.C. in accordance with the procedures provided in DoD Instruction 1400.25, Volume 3005, "CES Employment and Placement." If you are a veteran claiming veteran's preference, as defined by Section 2108 of Title 5 U.S.C., you must submit documents verifying your eligibility with your application package.
• For more information on the Cyber Excepted Service Personnel System, click .
• For more information on veterans' preference, click .
• For more information regarding qualifications requirements, click .
• All applicants are encouraged to apply electronically. If you are unable to apply on-line, you may contact 317-212-0454 for assistance.
• If selected, the authorized rate of pay may exceed the stated maximum salary rate range under certain circumstances.