Procurement Support Coordinator

Envisioneering, Inc. is seeking a dependable and detail-oriented Receiving Clerk / Procurement Support Coordinator to support the company receiving operations and procurement workflow activities in a fast paced government contracting environment. This position is responsible for coordinating and documenting receipt of purchased materials, equipment, software, and services while ensuring timely communication between Procurement, Accounts Payable, and internal end users. The role plays a critical part in maintaining accurate purchasing records, supporting invoice processing, and ensuring compliance with company receiving procedures. The ideal candidate is highly organized, responsive, and capable of managing multiple priorities while maintaining strong internal customer service.

Essential Duties & Responsibilities:

• Receive and document incoming packages, materials, equipment, and shipments delivered to company facilities.
• Verify shipments against purchase orders and packing slips for accuracy and completeness.
• Coordinate with internal end users to confirm receipt of materials delivered directly to remote offices, employee locations, or customer sites.
• Track and document confirmation of software license deliveries, downloads, subscriptions, and electronic deliverables.
• Maintain organized receiving documentation and records.
• Work closely with Procurement staff to ensure timely and accurate receiving completion within company systems.
• Coordinate with Accounts Payable to resolve invoice discrepancies, missing receiving documentation, or vendor issues.
• Track open purchase orders and outstanding deliveries.
• Follow up with vendors and internal employees regarding delayed or incomplete receipts.
• Ensure receiving activities comply with company purchasing procedures and internal controls.
• Maintain accurate electronic filing and supporting documentation.
• Assist with audit requests related to purchasing and receiving documentation.

Job Requirements

MINIMUM SKILLS/ QUALIFICATIONS:

• Experience in government contracting or corporate purchasing environments preferred.
• Strong organizational and follow-up skills.
• Ability to communicate professionally with employees, vendors, and internal departments.
• Strong attention to detail and documentation accuracy.
• Proficiency with Microsoft Office, Outlook, and Excel.
• Experience with Deltek Costpoint or ERP systems preferred.
• Ability to manage multiple open items simultaneously.
• Comfortable coordinating across departments.
• Reliable and process-oriented.
• Customer-service mindset with strong communication skills.

BENEFITS: Envisioneering, Inc. offers a stable work environment, a competitive salary, and a comprehensive benefits package effective date of hire; including 401k, Medical/Dental/Vision, FSA, Short Term, Long Term, AD&D and Life insurance, (employer paid), voluntary life, Tuition Reimbursement, Paid Leave, Holidays and much more.

AS A CONDITION OF EMPLOYMENT : You must pass a drug and pre-employment screening. U.S. Citizenship Required. *A Department of Defense (DoD) Secret security clearance is required at time of hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required. Please confirm in your cover letter or resume.

Envisioneering Inc. is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship and immigration status, age, disability or handicap, sex (including pregnancy), marital status, veteran status, sexual orientation, genetic information, arrest record, hairstyle, or any other characteristic protected by applicable federal, state, or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment. Envisioneering Inc. is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives.