Program Administrative Assistant

Title: Program Administrative Assistant

Onsite Location: Middletown Rhode Island 02842

REQUIRED: Confidential Level Clearance

Pay: $30 to $35.50/hr. D.O.E. with limited benefits

You must be a US Citizen to apply, W2 hourly Contract Only, No 1099, No third parties, no C2C. No exceptions (Sorry)

REQUIRED SKILL SETS

• HS Diploma / AS Administration
• 3-5 yrs. experience with Administrative Assistance and Program support
• Software Proficiency: Advanced knowledge of Microsoft Office 365 (Word, Excel, SharePoint, and Teams).
• Organizational Skills: Proven ability to manage competing priorities in a fast-paced environment.
• Communication: Exceptional verbal and written communication skills, specifically in a professional or military-industrial context.

Travel & Mobility:

• Willingness and ability to travel to support off-site meetings, program reviews, or data couriering to customer locations.
• Must possess a valid driver's license and reliable transportation.

What are the main functions of this role?

Secure Data Transfer & Management:

• Serve as a Data Transfer Agent, ensuring the integrity and security of information as it moves between systems.
• Strictly adhere to established protocols for handling controlled and sensitive data.

Transcription & Documentation:

• Transcribe technical discussions, handwritten notes, into polished, professional documents.
• Demonstrate high typing speed and superior command of grammar and technical terminology.

Meeting Support:

• Attend program meetings to record comprehensive minutes, tracking action items, decisions, and deadlines.
• Distribute finalized summaries to stakeholders in a timely, organized manner.

Information Architecture & File Organization:

• Maintain and audit physical and digital filing systems to ensure rapid retrieval of critical program documents.
• Standardize naming conventions and folder structures to improve team efficiency.

If interested in learning more about this position, please email your resume to mbaldwint@geologics.com and I will respond with more information.

*Rates listed are not a guarantee of salary/rate. Rate offered at time of hire will depend on many factors including education, experience, interview results and skill level

GeoLogics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce. EOE/Disability/Veteran

Meredith Baldwin

Recruiter

(703) 891-6115

Mbaldwin@geologics.com

#CJ