Administrative Officer

Duties

As a Administrative Officer at the GS-0341-12 some of your typical work assignments may include:

• Administrative Services Management: Plans and executes the utilization of office space and manages administrative resources, including property, records, and forms, to support organizational needs.
• Program and Process Improvement: Develops and analyzes workflow diagrams to identify areas for process improvement within the government purchase card program and other administrative functions, providing recommendations to leadership.
• Policy and Procedure Development: Develops, coordinates, and implements internal purchasing policies, new local procedures for the government purchase card program, and corrective measures based on trend analysis.
• Budget and Financial Oversight: Develops and manages annual budget estimates for government purchases, shipping and travel maintains expenditure records to prevent over-obligation.

Requirements

Conditions of employment

• Must be a U.S. citizen
• Males born after 12-31-59 must be registered for Selective Service
• Resume and supporting documents (See How To Apply)
• Suitable for Federal employment, determined by a background investigation
• May be required to successfully complete a probationary period
• Work Schedule: Full Time
• Overtime: Occasionally
• Tour of Duty: Flexible
• Recruitment Incentives: Not Authorized
• Fair Labor Standards Act (FLSA): Exempt
• Financial Disclosure: Not Required
• Telework Eligibility: This position is telework eligible

Qualifications

You may qualify at the GS-12, if you fulfill the following qualifications:

A. One year of specialized experience equivalent to the 11 grade level in the Federal service:

• Ability to perform detailed analyses to resolve complex administrative issues and problems related to government purchase card programs, or other support functions, systems, and day-to-day operations.
• Experience with purchasing regulations, methods, and procedures for making purchases with specialized or complex requirements.
• Experience in budgeting procedures, including preparing annual budget estimates, creating monthly expenditure reports, and maintaining budget status records to prevent over-obligation.
• Knowledge of contract administration to monitor and evaluate contractor performance against contractual requirements, identify and resolve discrepancies, and ensure quality control of provided products and services.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Substitution of education may not be used in lieu of specialized experience for this grade level.

Additional information

Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions.

Interagency Career Transition Assistance Programs: This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position; Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications. and 3) submit the appropriate documentation to support your ICTAP eligibility. For more information: .

Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:

Males born after 12-31-59 must be registered or exempt from Selective Service (see )

The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.
NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.

Selective Service Requirement: Please visit for more information.

For more information, please visit

Re-employed Annuitant: This position Does/Does not meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at: