Job Requirements
Mobile, AL
Secret Polygraph not specified
Mid Level Career (5+ yrs experience)
Salary not specified
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Job Description
One Federal Solution (OFS) is seeking a highly organized and detail-oriented Documentation & Administrative Support Specialist to support the U.S. Coast Guard Offshore Patrol Cutter (OPC) Program Resident Office (PRO). This role will provide comprehensive administrative, executive, and documentation support in a fast-paced, high-visibility federal program environment supporting acquisition and shipbuilding operations.
Documentation & Administrative Support Specialist Key Responsibilities:
Provide administrative, executive, and documentation support for OPC PRO operations
Develop and maintain presentations, reports, white papers, spreadsheets, correspondence, graphs, meeting minutes, action trackers, schedules, and program documentation
Research, assemble, validate, summarize, and present information supporting recurring and non-recurring reports, briefings, and program activities
Support incoming and outgoing correspondence processing and suspense tracking
Manage executive calendars, visitor coordination, office workflow coordination, and records management
Coordinate official travel arrangements, itineraries, hotel reservations, transportation, protocol activities, and Distinguished Visitor support
Support data calls, administrative tracking systems, and MSAM documentation tracking
Maintain training and certification tracking records
Support communications products, media support activities, ceremonial event coordination, guest lists, and action item tracking
Support program milestone reporting and office operational activities
Participate in meetings and coordinate with Government personnel
Provide support in compressed and fast-turnaround operational environments
Documentation & Administrative Support Specialist Required Qualifications:
Minimum of four (4) years of office environment documentation support experience
Bachelor’s Degree required; additional four years of relevant experience may substitute for degree
Knowledge of Microsoft Office software suite, including but not limited to Word, PowerPoint, and Excel
General document processing and management experience
Ability to research, collect, develop, and consolidate data for use in the preparation of reports
Knowledge of standard processing procedures, formats, and distribution methods for correspondence, presentations, and reports
Strong organizational and communication skills
Ability to work independently and within team environments
Active Secret clearance strongly preferred
About One Federal Solution
One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.
Documentation & Administrative Support Specialist Key Responsibilities:
Provide administrative, executive, and documentation support for OPC PRO operations
Develop and maintain presentations, reports, white papers, spreadsheets, correspondence, graphs, meeting minutes, action trackers, schedules, and program documentation
Research, assemble, validate, summarize, and present information supporting recurring and non-recurring reports, briefings, and program activities
Support incoming and outgoing correspondence processing and suspense tracking
Manage executive calendars, visitor coordination, office workflow coordination, and records management
Coordinate official travel arrangements, itineraries, hotel reservations, transportation, protocol activities, and Distinguished Visitor support
Support data calls, administrative tracking systems, and MSAM documentation tracking
Maintain training and certification tracking records
Support communications products, media support activities, ceremonial event coordination, guest lists, and action item tracking
Support program milestone reporting and office operational activities
Participate in meetings and coordinate with Government personnel
Provide support in compressed and fast-turnaround operational environments
Documentation & Administrative Support Specialist Required Qualifications:
Minimum of four (4) years of office environment documentation support experience
Bachelor’s Degree required; additional four years of relevant experience may substitute for degree
Knowledge of Microsoft Office software suite, including but not limited to Word, PowerPoint, and Excel
General document processing and management experience
Ability to research, collect, develop, and consolidate data for use in the preparation of reports
Knowledge of standard processing procedures, formats, and distribution methods for correspondence, presentations, and reports
Strong organizational and communication skills
Ability to work independently and within team environments
Active Secret clearance strongly preferred
About One Federal Solution
One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.
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