Administrative Support, Senior - PR 1382

PE Systems, Inc. has a great opportunity for a Administrative Support, Senior supporting the Training Directorate at Wright Patterson AFB, OH. The mission of the Training Directorate is to develop, deliver, and sustain integrated training capabilities to employ war-winning airpower.

At PE Systems, Inc., we truly value our employees. We unite exceptional talent with rewarding careers. Our dedicated team enjoys generous PTO, holidays, competitive pay, and outstanding benefits!

Voted Best Places to Work in Dayton since 2022!

General Function:

• Coordinate and interact with base facilities, personnel offices, security, IT support, and building managers to ensure smooth daily operations across the ACS Directorate.
• Support Government‑hosted meetings and events by scheduling conference rooms, preparing agendas, arranging room setup, sending invitations, and coordinating DV parking and travel requirements.
• Provide in‑event support for CONUS activities, including graphics, facilitation, administrative assistance, and protocol support, while ensuring no OCONUS travel is performed.
• Conduct post‑event follow‑up actions, ensuring all Government‑directed tasks and documentation requirements are completed.
• Develop, maintain, and update Directorate, Division, and Program schedules and calendars, ensuring consistency and accuracy across multiple platforms.
• Temporarily relocate to the PEO Training Directorate front office when required to support PEO/Deputy administrative staff with schedule and calendar duties.
• Assist in planning, editing, formatting, publishing, and storing finished products such as reports, plans, directives, briefings, and presentations in any required media or classification level.
• Provide expert computer and software support to create visual aids, briefing charts, graphics, and other presentation materials, and assist during briefings as needed.
• File, retrieve, and manage graphics and briefing materials to support efficient report and presentation development.
• Maintain Operating Instructions (OIs) and develop self‑inspection checklists, ensuring alignment with administrative processes and supporting deficiency tracking and correction.
• Assist with Unit Compliance, Operational Readiness, and emergency management program inspections and execution.
• Establish and maintain master files and file plans for program data, ensuring accurate tracking and issue resolution across Divisions.
• Use AFRIMS and the Electronic Records Management structure to search, retrieve, and manage active and inactive physical and electronic records.
• Support suspense tracking by updating suspense status weekly, ensuring proper assignment, completion, and reporting using ACS and SOCCER tracking tools.
• Serve as the focal point for collecting, preparing, and displaying materials for staff meetings, including producing databases, spreadsheets, graphics, and automated forms.
• Support preparation of standardized forms such as travel orders, performance reports, awards, procurement documents, maintenance forms, and disposition paperwork.
• Provide administrative support to the Management Operations Division, including FOIA and Privacy Act request assistance and personnel in‑/out‑processing.
• Manage Directorate mail operations, including logging, receiving, signing, distributing, and properly handling classified and unclassified mail, ensuring compliance with signature and delivery requirements.
• Track unit staffing, maintain organizational charts, and update Pyramid Alert/Recall and Shelter‑In‑Place rosters while supporting Directorate supply operations such as ordering, receiving, storing, and distributing office supplies and equipment.
• Operate and support facsimile and VTC equipment, including scheduling VTC bridges and ensuring proper connectivity for Directorate communications.

Qualifications:

Education/Certifications/Experience/Skills:

• BA/BS or Master of Arts/ Master of Science (MA/MS) degree and over 10 years of relevant experience.
• Must possess and maintain a government security clearance at the Secret level.
• Must be proficient in the use of Microsoft programs (including Excel, Word, Outlook, Word, Excel, PowerPoint, Access, Visio, and Project).
• Must be able to perform all functional duties independently.
• Must be able to transport self to various facility sites, as required. If using own motor vehicle, must possess a valid driver's license and proof of insurance.

PE Systems, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for Employment without regard to race/ethnicity, color, religion, sex, nation origin, ancestry, age, sexual orientation, gender identity, genetic information, marital status and disability (including physical or mental disability as well as pregnancy) veteran status or any other status protected by the Federal, State or local law.

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