Senior Chief of Staff

Join a mission-focused program supporting critical Department of Defense (DoD) activities by leveraging your exceptional organizational and administrative skills as an Senior Chief of Staff. In this role, you will serve as a subject matter expert who helps executive leadership convert priorities into coordinated action, clear decisions, and measurable outcomes. The role operates as a strategic integrator across functions, programs, and stakeholders by managing executive priorities, synthesizing complex information, preparing decision-ready materials, tracking high-visibility actions, and ensuring leadership has the information needed to act with speed and accuracy.

Key Responsibilities

Executive Priority Management:

• Translate senior leader intent into clear actions, timelines, owners, and expected outcomes.
• Establish and maintain an executive operating rhythm, including staff meetings, decision forums, task reviews, and leadership engagement preparation.
• Track high-priority actions from assignment through closure, ensuring responses are accurate, timely, and aligned with leadership direction.
• Identify stalled actions, unclear ownership, or decision bottlenecks and recommend corrective action.

Decision Support and Strategic Analysis:

• Gather, assess, and synthesize input from multiple stakeholders to support executive decisions.
• Prepare executive-level briefings, read-ahead materials, information papers, decision packages, talking points, and meeting summaries.
• Identify risks, tradeoffs, dependencies, and second-order effects before issues reach senior decision forums.
• Provide leadership with actionable recommendations rather than unfiltered information.

Cross-Functional Coordination:

• Coordinate across programs, functional teams, technical experts, operations, finance, contracts, security, and customer-facing stakeholders as required.
• Ensure teams understand leadership priorities, deadlines, decision criteria, and required deliverables.
• Resolve alignment issues by clarifying intent, connecting the right stakeholders, and elevating unresolved concerns.
• Support cross-functional initiatives that require senior-level visibility, disciplined follow-through, and consistent communication.

Strategic Communications:

• Develop clear, accurate, and audience-appropriate communications for senior leaders.
• Convert complex technical, operational, acquisition, policy, or program information into concise executive products.
• Maintain consistency between leadership messaging, organizational priorities, and external stakeholder engagement.
• Prepare leadership for internal reviews, customer meetings, conferences, governance forums, and senior-level engagements.

Governance, Task Management, and Process Discipline:

• Maintain visibility of leadership taskers, suspense items, commitments, meeting outcomes, and decision records.
• Recommend improvements to staff processes, battle rhythm, information flow, and leadership engagement preparation.
• Ensure executive products meet quality, accuracy, formatting, classification, and coordination standards before submission.
• Support governance forums by preparing agendas, capturing decisions, assigning follow-up actions, and monitoring completion.

Risk and Issue Elevation:

• Monitor emerging risks that may affect executive priorities, organizational performance, stakeholder confidence, or mission execution.
• Distinguish between issues that can be resolved at the working level and issues requiring executive intervention.
• Provide concise escalation summaries that include context, impact, options, and recommended next steps.

Required Qualifications

Technical Expertise:

• Experience supporting senior leaders, executive offices, program offices, command staff, or equivalent leadership teams.
• Demonstrated ability to manage multiple high visibility taskings with competing deadlines.
• Strong written communication skills, including experience developing executive-level briefings, summaries, staff packages, and decision materials.
• Ability to synthesize complex information into clear findings, risks, options, and recommendations.
• Working knowledge of staff coordination, governance processes, executive communications, and cross-functional action tracking.

Education and Experience:

• Bachelor's degree in business, public administration, national security, management, engineering, communications, policy, or a related field. Master's preferred
• 10 or more years of experience in executive staff support, program management, operations, strategy, defense, government, aerospace, technology, or another complex mission-driven environment.

Skills and Competencies:

• Exceptional attention to detail, organizational skills, and the ability to manage multiple tasks with tight deadlines.
• Strong verbal and written communication skills for internal and external interactions.
• Ability to work effectively in a team environment and adapt to dynamic priorities.

Security Clearance:

• Active Secret security clearance with the ability to obtain and maintain Top Secret/Sensitive Compartmented Information (TS/SCI) eligibility.
• U.S. citizenship, when required for access to classified U.S. government information.

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