Senior Contract Administrator

Senior Contracts Administrator
Company: Big Impact Tech (BIT)
Location: Hybrid (Washington, DC Metro Area preferred)
Clearance: Ability to Obtain

Position Overview
Big Impact Tech (BIT) is seeking a Senior Contracts Administrator to lead and scale our
contracts function across a growing portfolio of federal programs supporting DoD, DHS, and
civilian agencies.

This role goes beyond traditional contract administration — it is a mission-critical position
responsible for managing subcontract structures, controlling task order execution, and
protecting BIT’s workshare and revenue position within prime-sub environments.
The ideal candidate understands how to operate within flowdown subcontracting models, while
balancing compliance, speed, and business strategy.

Key Responsibilities
Contracts Lifecycle Management
• Manage full lifecycle of contracts and subcontracts including:
o Award, execution, administration, and closeout
o T&M, FFP, and cost-type contract structures
• Ensure compliance with FAR, DFARS, and agency-specific regulations
• Administer contract funding, CLIN structures, invoicing alignment, and POP tracking

Subcontracts, Teaming Agreements & Task Order Management
• Lead drafting, negotiation, and execution of:
o Subcontract Agreements (flowdown-based)
o Task Orders (TOs) under IDIQ/BPA vehicles
o Task Order Modifications (funding, POP, scope, labor changes)
o Teaming Agreements and NDAs
• Manage the full subcontract lifecycle, including:
o Subcontractor onboarding and compliance
o Workshare tracking and enforcement
o Funding alignment and incremental funding updates
o POP management and contract closeout
• Serve as the contracts lead for Task Order execution, ensuring:
o Accurate LCAT mapping, labor rates, and site designations
o Alignment between scope, staffing, and billing structure
o Proper issuance and administration of TOs to subcontractors
• Oversee and negotiate Task Order Modifications, including:
o Funding realignments and ceiling increases
o Scope and labor mix adjustments
o POP extensions and schedule changes
• Ensure all subcontract documents are aligned with prime contract flowdowns and
customer requirements
,Negotiation & Risk Management
• Lead or support negotiations with primes and subcontractors
• Identify contractual, financial, and performance risks and provide mitigation strategies
• Review and redline contract terms to protect BIT’s position

Proposal & Capture Support
• Analyze solicitations and identify contractual risks and requirements
• Draft proposal terms, conditions, assumptions, and exceptions
• Support pricing alignment with contract structures
• Partner with BD/Capture to ensure contract strategy aligns with win strategy

Compliance & Documentation
• Maintain complete, audit-ready contract files and documentation
• Track and manage:
o Modifications
o Deliverables
o Contractual obligations
• Support internal and external audits

Cross-Functional Leadership
• Partner with:
o Program Managers (execution & delivery)
o Finance (billing, funding, invoicing)
o Recruiting (LCAT alignment, onboarding)
o Executive leadership (deal structuring)
• Act as the central authority on all contractual matters across programs

Required Qualifications
• Bachelor’s Degree in Business, Contracts, or related field
• 6–10+ years of federal contracts experience
• Strong expertise in:
o FAR / DFARS
o Subcontracting & flowdowns
o Task Orders and contract modifications
• Experience supporting proposal development and negotiations
• Ability to manage multiple contracts in a fast-paced environment
• Strong communication and stakeholder management skills

Preferred Qualifications
• Experience working with large federal primes (SAIC, Booz Allen, ManTech, etc.)
• Experience with IDIQs ( GSA OASIS+, ASTRO, GWACs)
• JD, MBA, or certifications (CPCM, CFCM)
• Experience in a small business / growth-stage federal contractor