Job Requirements
Dayton, OH
Top Secret/SCI Polygraph Unspecified
Career Level not specified
Salary not specified
Join Premium to unlock estimated salaries 
Job Description
Modern Technology Solutions, Inc. (MTSI) is seeking a skilled and proactive Senior Program Support Specialist. This role will involve running internal administrative processes and executive assistance to a SES, 2 star flag officer equivalent. Autonomous execution of what needs to be accomplished is expected. Success in this position requires critical independent thinking coupled with an understanding of the organization's roles, responsibilities, vision, principles and values.
Why is MTSI known as a Great Place to Work?
- Interesting Work: Our co-workers support some of the most important and critical programs to our national defense and security.
- Values: Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service and reward them with some of the best benefits in the industry.
- 100% Employee Ownership: we have a stake in each other's success, and the success of our customers. It's also nice to know what's going on across the company; we have companywide town-hall meetings three times a year.
- Track Record of Success: MTSI delivers capabilities to solve problems of global importance. Founded in 1993, MTSI today has employees at over 20 offices and field sites worldwide.
Responsibilities:
Your essential job functions will include but may not be limited to:
• Executive Assistant
o Support in the planning, preparation, editing, creation, and publication of finished products, e.g., program documentation, plans, directives, reports, briefings, and other presentations, as required (technical and non-technical; classified and unclassified) in the media and format requested.
o Serve as the initial focal point for collecting and visually displaying materials for staff meetings and office organized information exchange meetings. Set us classified meetings in conference rooms using AF7 VTC (Virtual Teleconferences), Teams or SVTC.
o Lead the administrative operation of events to include compiling attendee lists, sending out invitations, procuring appropriate venues, leading the logistics for delivery of presentations (unclassified/classified), arranging transportation (if applicable), and leading attendee check-in.
o Complete travel approval requests and submit vouchers upon return from travel using Defense Travel System (DTS). - Files management.
• Director Action Group
o Preparing organizational charts.
o Prepare correspondence per standard Government formats; (both classified and unclassified); management and operation of facsimile, printing and copying equipment; and supplies and equipment ordering.
o Assist in preparation of award write-ups, award submission packages or a variety of different required formats (both unclassified and classified).
o Assist in establishment, implementation, and maintenance of Operating Instructions (OIs). This includes the creation and maintenance of branch documentation and other Activities
o Assist in verifying checklists against current administrative and organizational processes and assist in maintenance of a tracking system for identification and correction of deficiencies.
o Act as the single point to receive, coordinate, disseminate, track progress, and close all taskers coming to the division or branch Workflow Inbox. Efficient in Tast Management Tool (TMT) - Convey reminder/follow-up emails to Offices of Primary Responsibility (OPRs), making sure they meet the tasking. The contractor is responsible for making sure taskings are completed, as per original tasker. - Archive the workflow tasker and all supporting documentation in SharePoint.
• Administrative Support
o Generate and maintain training requirements, files, forms, and established file plans (paper and electronic).
o Assist with editing reports and recall rosters.
o Data entry functions include integrating information into required reports and presentation materials.
o Assist with ordering of office supplies through inventory, gathering requests for supplies, and preparing and itemizing various lists for supplies and equipment to be ordered and purchased by the Government office to enable fulfillment of the mission.
o Ability to multitask efficiently, be detail and customer service oriented. - Additional duties as assigned
Qualifications Required:
• Ten (10) years of experience directly related to the above responsibilities.
• Two (2) years of experience as part of a Front Office Group, Director Action Group or Executive Assistant in support of an 0-6 rank or higher
• Experience using Automated Time and Attendance Production System (ATAAPS)
• Experience with military processes like EPRs, OPRs or other manpower processes
• Must have the ability to work in a dynamic environment and effectively interact with numerous DOD, military/civilian personnel and industry partners.
• Working knowledge of Microsoft Office (Word, PowerPoint, and Excel).
• Possess a high degree of initiative and the ability to perform day-to-day tasks with minimal supervision.
Even better if you have these desired skills:
• Experience using Confluence and JIRA (both unclassified and classified)
Education:
• Bachelor's degree (Master's preferred)
• Experience may be considered in lieu of a degree.
Clearance Requirements:
• Must possess an active DoD TS/SCI with in-scope SSBI and SAP eligibility.
• 12 months or more of experience in a SAP environment within the last 3 years highly preferred.
Why is MTSI known as a Great Place to Work?
- Interesting Work: Our co-workers support some of the most important and critical programs to our national defense and security.
- Values: Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service and reward them with some of the best benefits in the industry.
- 100% Employee Ownership: we have a stake in each other's success, and the success of our customers. It's also nice to know what's going on across the company; we have companywide town-hall meetings three times a year.
- Track Record of Success: MTSI delivers capabilities to solve problems of global importance. Founded in 1993, MTSI today has employees at over 20 offices and field sites worldwide.
Responsibilities:
Your essential job functions will include but may not be limited to:
• Executive Assistant
o Support in the planning, preparation, editing, creation, and publication of finished products, e.g., program documentation, plans, directives, reports, briefings, and other presentations, as required (technical and non-technical; classified and unclassified) in the media and format requested.
o Serve as the initial focal point for collecting and visually displaying materials for staff meetings and office organized information exchange meetings. Set us classified meetings in conference rooms using AF7 VTC (Virtual Teleconferences), Teams or SVTC.
o Lead the administrative operation of events to include compiling attendee lists, sending out invitations, procuring appropriate venues, leading the logistics for delivery of presentations (unclassified/classified), arranging transportation (if applicable), and leading attendee check-in.
o Complete travel approval requests and submit vouchers upon return from travel using Defense Travel System (DTS). - Files management.
• Director Action Group
o Preparing organizational charts.
o Prepare correspondence per standard Government formats; (both classified and unclassified); management and operation of facsimile, printing and copying equipment; and supplies and equipment ordering.
o Assist in preparation of award write-ups, award submission packages or a variety of different required formats (both unclassified and classified).
o Assist in establishment, implementation, and maintenance of Operating Instructions (OIs). This includes the creation and maintenance of branch documentation and other Activities
o Assist in verifying checklists against current administrative and organizational processes and assist in maintenance of a tracking system for identification and correction of deficiencies.
o Act as the single point to receive, coordinate, disseminate, track progress, and close all taskers coming to the division or branch Workflow Inbox. Efficient in Tast Management Tool (TMT) - Convey reminder/follow-up emails to Offices of Primary Responsibility (OPRs), making sure they meet the tasking. The contractor is responsible for making sure taskings are completed, as per original tasker. - Archive the workflow tasker and all supporting documentation in SharePoint.
• Administrative Support
o Generate and maintain training requirements, files, forms, and established file plans (paper and electronic).
o Assist with editing reports and recall rosters.
o Data entry functions include integrating information into required reports and presentation materials.
o Assist with ordering of office supplies through inventory, gathering requests for supplies, and preparing and itemizing various lists for supplies and equipment to be ordered and purchased by the Government office to enable fulfillment of the mission.
o Ability to multitask efficiently, be detail and customer service oriented. - Additional duties as assigned
Qualifications Required:
• Ten (10) years of experience directly related to the above responsibilities.
• Two (2) years of experience as part of a Front Office Group, Director Action Group or Executive Assistant in support of an 0-6 rank or higher
• Experience using Automated Time and Attendance Production System (ATAAPS)
• Experience with military processes like EPRs, OPRs or other manpower processes
• Must have the ability to work in a dynamic environment and effectively interact with numerous DOD, military/civilian personnel and industry partners.
• Working knowledge of Microsoft Office (Word, PowerPoint, and Excel).
• Possess a high degree of initiative and the ability to perform day-to-day tasks with minimal supervision.
Even better if you have these desired skills:
• Experience using Confluence and JIRA (both unclassified and classified)
Education:
• Bachelor's degree (Master's preferred)
• Experience may be considered in lieu of a degree.
Clearance Requirements:
• Must possess an active DoD TS/SCI with in-scope SSBI and SAP eligibility.
• 12 months or more of experience in a SAP environment within the last 3 years highly preferred.
group id: RTL041421
