Human Resources Information Systems (HRIS) Specialist

Thank you for considering IT Concepts dba Kentro, where innovation drives opportunity and collaboration leads to success. Our dynamic community of experts is fully committed to advancing our customers' missions, fostering professional growth, and making a positive impact on our communities.

By joining our supportive community, you will find that Kentro is dedicated to your personal and professional development. Together, we can drive meaningful change, spark innovation, and achieve extraordinary milestones.

Kentro is hiring a Human Resources Information Systems (HRIS) Specialist to support the USAID Human Capital and Talent Management (HCTM) / Human Resources Transactional Services (HRTS) contract. This position is part of the Data and Processing Division within the Office of Human Resources and combines human resource management knowledge with technical expertise in HR systems operations, data management, and process automation. The team supports agency-wide HRIS for both Civil Service and Foreign Service human capital programs.

The primary focus of this role is the ongoing maintenance and transition readiness of the Agency's HRIS portfolio. Responsibilities include ensuring system reliability, supporting sustainment activities, and preparing systems and data for transition. The role requires strong skills in data extraction, validation, and analysis to support operations, reporting, and transition planning.

The HRIS Specialist serves as a technical point of contact for assigned functional areas and collaborates closely with subject matter experts to ensure data integrity, execute data extracts, and analyze data flows. The role also supports transition activities, including data preparation and validation for migration, system decommissioning, cutover support, and maintaining continuity of operations.

Additionally, this position is responsible for developing and maintaining system documentation and knowledge management resources. This includes documenting system configurations, data structures, business processes, and standard operating procedures to support sustainment, knowledge transfer, and continuity during and after transition

Location: This position can be performed remotely within the United States and will support Eastern Time working hours.

Responsibilities

Human Resources System Support and Administration (60%)

• Applies Human Resources principles, concepts, methods, and practices to support and administer agency-wide HRIS services for both Civil Service and Foreign Service programs.
• Ensures the stability, reliability, and ongoing operation of HR systems within the Agency's HRIS portfolio.

• Provides technical expertise to support system sustainment. Identifies and resolves system issues, including data discrepancies, processing errors, and system performance concerns.
• Performs complex data extraction, querying, validation, and analysis to support reporting requirements, audits, and transition activities. Develops and maintains repeatable data extraction processes and ensures data accuracy, integrity, and consistency across systems.
• Produces recurring and ad hoc reports and statistical analyses from HRIS platforms. Conducts data quality assessments and reconciliation activities to identify and resolve inconsistencies across systems.
• Serves as a system administrator for assigned systems, including managing user access, configuring system tables, and supporting security-related activities.
• Supports review, testing, and implementation activities related to system changes, patches, and updates required to maintain system operations. Collaborates with stakeholders to ensure minimal disruption to business processes.
• Coordinates and resolves user issues and requests, providing timely and effective customer support. Communicates system updates, outages, and issues to stakeholders.
• Develops, maintains, and delivers user guidance and training materials to support effective system use.
• Develops, maintains, and organizes comprehensive system documentation and knowledge management resources, including standard operating procedures, data dictionaries, system configurations, interfaces, and transition artifacts (e.g., runbooks, data extraction guides, system inventories). Ensures documentation is current, complete, and supports sustainment, transition readiness, and effective knowledge transfer.
• Serves as a liaison with internal and external stakeholders, including HR offices, payroll, CIO organizations, and system vendors.

Human Resources Information Systems Transition Planning and Execution (40%)

• Supports execution of HRIS transition activities, including data migration, system decommissioning, and cutover planning.
• Prepares, extracts, transforms, and validates data for migration to target systems.
• Performs data mapping and supports reconciliation between legacy and target systems.
• Assists with development and execution of transition plans, timelines, and milestones.
• Ensures compliance with federal records management requirements and policies during data archiving and system decommissioning..
• Coordinates with stakeholders (HR, CIO, vendors) to support transition execution and issue resolution.
• Supports testing activities related to data migration and system transition (e.g., UAT, parallel testing).
• Monitors transition activities to ensure continuity of operations and escalates risks or issues as needed.
• Contributes to the identification and mitigation of risks related to data integrity, system performance, and transition timelines.
• Develops and maintains transition-related documentation, including data extraction procedures, mapping documents, runbooks, and knowledge transfer materials to support post-transition operations.
• Develops or supports metrics and status reporting related to system sustainment and transition progress

Qualifications

• Education:
• Bachelor's degree in Human Resources, Information Systems, Business Administration, or related field.

• Experience:
• At least 7-10 years of experience in federal HR, HR technology, or HRIS program management.
• 3 - 5 years of experience with using National Finance Center (NFC) applications, such as NFC Mainframe, EPIC, Insight, SALL, and Reporting Center.
• Strong understanding of HR processes, HR data, and federal HR systems.
• Strong analytical and problem-solving skills, with attention to detail and data accuracy.
• Demonstrated ability to perform complex data analysis, extraction, and validation using HRIS tools and reporting platforms.
• Familiarity with data migration concepts, including data mapping, transformation, and reconciliation.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Effective organizational, interpersonal, and communication skills, both written and verbal.
• Previous exposure to project-related activities through active participation in system-related projects.
• Ability to document systems, processes, and data structures clearly and comprehensively for both technical and non-technical audiences.

• Required Technical Skills:
• Demonstrated experience with National Finance Center (NFC) systems, including strong working knowledge of HR Connect (or EmpowHR)
• Hands-on experience with HR Connect administration, including user provisioning, access management, and audit/control support
• Proven ability to troubleshoot processing errors, identify root causes, and coordinate timely resolution
• Strong experience with NFC reporting tools (e.g., NFC Insight), including the ability to run, modify, and interpret reports
• Experience with data extraction, validation, and ensuring data accuracy across HR systems

Preferred Qualifications:

• Project management experience a plus.
• Experience with HRConnect or other PeopleSoft systems, Staffing, and eOPF preferred.
• Experience with Google Sheets and Docs preferred.
• Experience using case management tools (e.g., ServiceNow) to manage and respond to user inquiries preferred.
• Experience with Tableau preferred

Clearance Requirement:

• US Citizen or Green card holder
• Willing and able to obtain and maintain Public Trust Clearance
• Must meet updated ID requirements: https://www.gsa.gov/technology/it-contract-vehicles-and-purchasing-programs/federal-credentialing-services/get-appointment-help/bring-required-documents
  • If you do not currently meet the ID requirements outlined, you must be willing and able to update your current forms of ID in a timely manner to complete the suitability process successfully.

Benefits

The Company

We believe in generating success collaboratively, enabling long-term mission success, and building trust for the next challenge. With you as our partner, let's solve challenges, think innovatively, and maximize impact. As a valued member of our team, you have the unique opportunity to work in a diverse range of technology and business career paths, all while supporting our nation and delivering innovative technology solutions. We are a close community of experts that pride ourselves on creating an environment defined by teamwork, dedication, and excellence.

We hold three ISO certifications (27001:2013, 20000-1:2011, 9001:2015), two CMMI ML 3 ratings (DEV and SVC) and CMMC Level 2 Certification.

Industry Recognition

Growth | Inc 5000's Fastest Growing Private Companies, DC Metro List Fastest Growing; Washington Business Journal: Fastest Growing Companies, Top Performing Small Technology Companies in Greater D.C.

Culture | Northern Virginia Technology Council Tech 100 Honoree; Virginia Best Place to Work; Washington Business Journal: Best Places to Work, Corporate Diversity Index Winner - Mid-Size Companies, Companies Owned by People of Color; Department of Labor's HireVets for our work helping veterans transition; SECAF Award of Excellence finalist; Victory Military Friendly Brand; Virginia Values Veterans (V3); Cystic Fibrosis Foundation Corporate Breath Award

Benefits

We offer competitive benefits package including paid time off, healthcare benefits, supplemental benefits, 401k including an employer match, discount perks, rewards, and more. We invest in our employees - Every employee is eligible for education reimbursement for certifications, degrees, or professional development. Reimbursement amounts may fluctuate due to IRS limitations. We want you to grow as an expert and a leader and offer flexibility for you to take a course, complete a certification, or other professional growth and networking. We are committed to supporting your curiosity and sustaining a culture that prioritizes commitment to continuous professional development.

We work hard; we play hard. Kentro is committed to incorporating fun into every day. We dedicate funds for activities - virtual and in-person - e.g., we host happy hours, holiday events, fitness & wellness events, and annual celebrations. In alignment with our commitment to our communities, we also host and attend charity galas/events. We believe in appreciating your commitment and building a positive workspace for you to be creative, innovative, and happy.

Commitment Equal Opportunity Employment & VEVRAA

Kentro is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state or local law.

Kentro is strongly committed to compliance with VEVRAA and other applicable federal, state, and local laws governing equal employment opportunity. We have developed comprehensive policies and procedures to ensure our hiring practices align with these requirements.

As part of our VEVRAA compliance efforts, Kentro has established an equal opportunity plan outlining our commitment to recruiting, hiring, and advancing protected veterans. This plan is regularly reviewed and updated to ensure its effectiveness.

We encourage protected veterans to self-identify during the application process. This information is strictly confidential and will only be used for reporting and compliance purposes as required by law. Providing this information is voluntary and will not impact your employment eligibility.

Our commitment to equal employment opportunity extends beyond legal compliance. We are dedicated to fostering an inclusive workplace where all employees, including protected veterans, are treated with dignity, respect, and fairness.

How to Apply

To apply to Kentro Positions- Please click on the job link and then click the blue "Apply" button at the top right of Job Description. Please upload your resume and complete all the application steps. You must fully submit the application for Kentro to consider you for a position. If you need alternative application methods, please email careers@kentro.us and request assistance.

Accommodations

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. If you need to discuss reasonable accommodations, please email careers@kentro.us .

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