Supervisory Administrative Specialist, 0301

POSITION OVERVIEW

This position advertised has been exempted from the federal civilian hiring freeze.

Current FBI employees are ineligible to apply if serving under the same conditions as that for which is advertised, including:

• Appointing organization (FBI)
• Type of position (full-time, part-time, etc.)
• Same or higher grade
• Duty location (city or state)
• Type of appointment (permanent, temporary, etc.)

Job Opening: 65164
Opening Date: May 5, 2026
Closing Date: May 20, 2026 at 11:59 pm (ET)

Job Title Supervisory Administrative Specialist

Full Performance Level GS--12

Division Indianapolis Field Office

Location Indianapolis, Indiana

Working Hours May vary depending on the needs of the Division.

Job Type Full Time/Permanent

Who May Apply All U.S. Citizens

Number of Positions Available 1

Questions Email: barobinson@fbi.gov

Salary
GS-11: $75,374.00 - $97,991.00

GS-12: $90,341.00 - $117,446.00

Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.

KEY REQUIREMENTS

• Must be a U.S. citizen
• Must be able to obtain a Top Secret-SCI clearance
• Some travel may be required
• Selectee will be required to complete form FD-887, Request for Access to Sensitive Compartmented Information (SCI)

PHYSICAL DEMANDS

The work is primarily sedentary, although some physical effort may be required. Employee may be required to lift moderately heavy items of approximately 20 lbs.

WORK ENVIRONMENT

Work is typically performed in an adequately lighted and climate controlled office. However, work may also be performed in shipping/receiving areas, warehouse environments, and records storage areas. Protective clothing and gear and observance of safety precautions may be required, depending on the type of work performed.

MAJOR DUTIES

• Oversees a team of employees responsible for the following functional areas: facilities; human resources, evidence, ELSUR, photography, telecommunications, automotive, supplies, records, communications, operations center, safety, communications, and/or training.
• Implements administrative programs which support the investigative operations of the office and develops administrative guidelines, goals, objectives, and criteria for measuring accomplishments for programs supervised.
• Develops solutions and work accomplishment plans to meet program goals and objectives; plans for and adjusts work assignments to meet deadlines; and manages work operations to effectively utilize available resources.
• Provides advice and counsels on employee conduct and other administrative matters.
• Sets specific goals, objectives, priorities, and deadlines to meet demands.
• Participates in the decision-making process concerning policy matters for program(s) supervised.

QUALIFICATIONS AND EVALUATIONS

Please ensure that your specialized experience and requirements are clearly identifiable in your resume. Your application will be evaluated using the FBI's Candidate Rating Procedures. Your resume and supporting documents will be reviewed to verify that you meet the job qualifications listed in this announcement. Applicants must meet the qualification requirements by the closing date of this announcement.

If you are found minimally qualified, your application will move forward to additional phases of the review process.

The first five competencies/The competencies will be used in a Structured Resume Review to objectively evaluate applicant resumes. Do not provide a separate narrative written statement. Rather you must describe in your resume how your past work experience demonstrates that you possess the competencies identified below. Your resume should demonstrate that you possess the following competencies.

Competencies

• Communication
• Flexibility/Adaptability
• Organizing and Planning
• Leadership
• Problem Solving/ Judgement

Specialized Experience (SE)

GS-11: Applicant must possess at least one (1) year of SE equivalent to the GS-9 grade level. SE is defined as follows:

• Conducted research and analysis in support of projects and/or specific studies measuring the effectiveness, efficiency, and productivity of work operations and made recommendations to improve processes
• Collaborated with internal and external stakeholders to determine needs and meet objectives
• Provided advice and guidance on a variety of established policies and procedures on administrative matters and office operations
• Prepared and presented study results and briefing materials

GS-12: Applicant must possess at least one (1) year of SE equivalent to the GS-11 grade level. SE is defined as follows:

• Conducted studies and analyzed data measuring the effectiveness, efficiency, and productivity of work operations; recommended and implemented administrative changes based on the results
• Identified, established, and implemented organizational program goals
• Determined operational needs and allocated resources to ensure continuity of operations
• Provided advice and guidance on a variety of established policies and procedures on administrative matters and office operations
• Prepared and presented finalized reports to various levels of management

Education

All degrees must be from an accredited college or university. Education may be substituted for specialized experience as follows:

GS-11: Applicant must have a Ph.D. OR equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to such a degree OR LL.M., if related.

GS-12: Education cannot be substituted at this grade level.

Education completed in foreign colleges or universities may be used to meet the above requirements provided you can show foreign education is comparable to that received in an accredited educational institution in the United States.

HOW TO APPLY

For detailed instructions related to applying, uploading documents, withdrawing an application or updating your application, please review instructions on . If applying online is a hardship, please use the contact information listed in the vacancy announcement prior to the closing date for assistance.

REQUIRED DOCUMENTS

To apply to this position, interested applicants must provide a complete application package by the closing date which includes:

Utilizing the Resume Builder, outline your relevant work experience and associated start and end dates. Uploaded resumes will not be reviewed or used for qualification purposes.

Other supporting documents (if applicable):

• College transcripts, if qualifying based on education or if there is a positive education requirement
• Former civilian Federal employees must submit a copy of your MOST RECENT SF-50 (Notification of Personnel Action) showing your tenure, grade and step, salary, and type of position occupied (i.e., Excepted or Competitive); or similar Notification of Personnel Action documentation, i.e., Transcript of Service, Form 1150, etc. This is a requirement to verify your Time in Grade (TIG). Actions such as promotion, within grade increase, or reassignment actions must be submitted as your most recent SF 50.
• Most recent Performance Appraisal; not applicable to current FBI employees
  Veterans: DD 214; Disabled Veterans: DD 214, SF-15, and VA letter dated 1991 or later
• Memorandum for Record (MFR): Work performed outside assigned duties (that would not normally be documented on an SF-50, i. e., back-up duties), has to be documented in detail by an immediate supervisor in order to receive full credit for amount of time worked in that position. If no documentation is furnished no credit will be given for time worked in that position. The following notations must be specified in the documentation:
  • Percent of time worked in the particular position (cannot conflict with main duties.
  • The month/year work began
    Frequency worked (i.e., daily, monthly, etc.)
  • Specific duties performed

Attach the Memorandum for Record to your application in the "Cover Letters and Attachments" section of My Career Tools on the Careers Home page. Please upload the attachment as type "Other."

While applicants might see these documents in their profile, HR Specialists may be unable to access them. Therefore, all applicants MUST upload another copy to ensure that staffing units can review the complete application.

Please note: Failure to provide the necessary and relevant information required by this vacancy announcement may disqualify you from consideration. Incomplete applications will not be supplemented with additional requests for information; your application will be evaluated solely on the information you submit. You must complete the application process and submit all required documents by 11:59 p.m. (ET) on the announcement's closing date.

WHAT TO EXPECT NEXT

Once your complete application is received, we will conduct an evaluation of your qualifications and determine your ranking. The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of your status throughout the process.

ADDITIONAL INFORMATION

• The FBI is in the Executive Branch of the federal government. It is one of the components of the Department of Justice (DOJ). The FBI is the principle investigative arm of the DOJ. All FBI positions are in the excepted service.
• Applicants must be U.S. citizens and consent to a complete background investigation, urinalysis, and polygraph. You must be suitable for Federal employment; as determined by a background investigation.
• Positions with fitness for duty requirements or those that require international travel may require proof of certain vaccinations.
• Management may select any grade for which this position has been announced.
• Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for an actual assignment and performance of higher-level duties.
  The selectee will be required to serve a one-year probationary period for initial assignment to a supervisory position.
• Required Leadership Training: All FBI supervisors promoted after January 2022 are required to attend and complete the Training Division's Supervisor Essentials Program within 365 days from initial assignment into a supervisory position. Supervisors will need to complete both the "Mentoring and Coaching" and "Performance Appraisals" courses as part of the Supervisor Essentials program. The Supervisor Essentials course is a pre-requisite for the new Leading People (Virtual) and face-to-face version (VLP) that will be offered beginning the 2nd Quarter of 2022
• If you are selected, you will be required to serve a two-year probationary period. Probationary employees are precluded from being considered for all job opportunities until 12-months of their 24-month probationary period has concluded. Probationary Employees may be considered for competitive vacancies that are advertised within their respective division or field office after serving 90 days within the FBI.
• The probationary periods will be served concurrently.

Veterans' Preference

If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume and application. Your veterans' preference entitlement will be verified by the employing agency.

Nepotism

Nepotism is the act of favoring relatives in the hiring process and is prohibited by law. Public officials are prohibited from hiring or promoting relatives or relatives of officials in their chain of command, as well as actively or indirectly endorse a relative's appointment or promotion. During the hiring process, all selected candidates and FBI hiring managers will be required to certify they are not related to anyone involved in the hiring process.

Reasonable Accommodation

The FBI provides reasonable accommodations to qualified applicants with disabilities. If you require a reasonable accommodation during the application and/or hiring process, please contact the Office of Equal Employment Opportunity Affairs (OEEOA) Reasonable Accommodation (RA) Program by email at REASONABLE_ACCOMMODA@fbi.gov, phone at 202-324-2158, or fax at 202-324-3976. This email address is for reasonable accommodation requests only. Do not send applications or unrelated inquiries to this address, as they will not be considered.

Equal Employment Opportunity

The FBI is an Equal Opportunity Employer, and all qualified applicants will receive consideration for this vacancy. Unless explicitly authorized by law, selection will be made without regard to, and there will be no discrimination because of, color, race, religion, national origin, marital status, parental status, physical or mental disability, genetic information, age (40 or over), sex, pregnancy and related conditions, or on the basis of personal favoritism, or any other non-merit factors.

Benefits

The Bureau matches your dedication with a commitment to professional growth, a supportive work environment, and a robust benefits package that prioritizes you. As a member of our team, you'll enjoy comprehensive health and life insurance benefits, paid vacation, sick leave, and federal holidays. For more details about benefits available to all federal employees, visit the Office of Personnel Management's .