AI Projects & Administrative Intern

Overview

KFS, LLC is seeking a AI Projects & Administrative Intern who will support internal business operations by assisting with administrative tasks, process improvement initiatives, and the development of custom AI-enabled dashboards, tools, and workflows. This role is intended for a motivated intern who is interested in artificial intelligence, business analytics, automation, and practical technology applications within a professional services environment. The intern will work as an indirect support resource and will assist with internal initiatives that improve company efficiency, reporting, document organization, data visibility, and decision-making. Duties may include building dashboards, organizing internal data, testing AI tools, documenting workflows, supporting proposal or project administration, and completing other tasks as assigned. Key Responsibilities

• Assist with the development of custom AI dashboards, trackers, and reporting tools for internal company use.
• Support the creation, testing, and refinement of AI-assisted workflows for administrative, business development, project management, and operational functions.
• Help organize, clean, and structure company data for use in dashboards, AI tools, spreadsheets, and internal reporting systems.
• Assist with maintaining project trackers, task lists, meeting notes, file structures, and other administrative records.
• Support document management efforts, including file naming, folder organization, version control, and data entry.
• Assist with research, analysis, and preparation of internal reports, summaries, and presentations.
• Help identify opportunities to automate repetitive administrative tasks using AI tools, spreadsheets, templates, or other software.
• Support internal training materials, user guides, and standard operating procedures related to AI tools and dashboards.
• Perform quality control reviews of dashboards, spreadsheets, AI outputs, and administrative documents.
• Support business development, proposal, and project administration tasks as needed.
• Complete other administrative, operational, or AI-related projects as assigned.

Example ProjectsThe intern may support or lead portions of projects such as:

• Building internal AI dashboards for project tracking, business development, or executive reporting.
• Creating administrative trackers for contracts, proposals, staffing, tasks, or deliverables.
• Developing AI-assisted templates for meeting notes, summaries, reports, and internal workflows.
• Organizing company files and project data for improved searchability and future AI integration.
• Testing AI tools for proposal support, document review, data extraction, or project management.
• Creating process maps or standard operating procedures for internal administrative workflows.

Requirements

Preferred Skills and Qualifications

• Interest in artificial intelligence, automation, dashboards, business analytics, or process improvement.
• Basic proficiency with Microsoft Excel, Word, PowerPoint, and Outlook.
• Familiarity with Microsoft 365, SharePoint, Teams, Power BI, or similar tools is preferred.
• Ability to work with spreadsheets, organize data, and follow structured processes.
• Strong written and verbal communication skills.
• Attention to detail and ability to follow instructions.
• Willingness to learn new software, AI tools, and business systems.
• Ability to handle internal company information with discretion.
• Self-motivated, organized, and able to manage assigned tasks with guidance.
• Basic understanding of data visualization, dashboards, or workflow automation is a plus.
• Experience with ChatGPT, Microsoft Copilot, Power BI, Python, Power Automate, or similar tools is a plus but not required.

Location: Huntsville, AL Physical RequirementsWork may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. May include lifting weight up to thirty (30) pounds as necessary. KFS, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions, functions, and qualifications may vary depending on business needs. KFS, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, veteran status, or any other legally protected status. Hourly Rate: $15.00

Posted Salary Range

USD $15.00 - USD $15.00 /Hr.