Conference Center Coordinator

Company Description

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability.

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

Job Description

We're looking for a Conference Center Coordinator to provide advanced visit, meeting, access, space, and facilities coordination for assigned areas within the Livermore Valley Open Campus (LVOC), Building 1, and Discovery Center operations. This position supports a broad range of administrative and operational activities to ensure assigned facilities are safe, functional, well-coordinated, and responsive to customer and organizational needs.

This role serves as a key point of contact for employees, tenants, guests, visitors, service providers, and internal partners. You will apply and interpret established policies, procedures, and operational practices to support daily operations, coordinate logistics, maintain records, prepare reports, respond to customer needs, and ensure efficient and professional service delivery across assigned spaces.

This position requires full-time on-site presence due to the nature of the work.

Please provide a cover letter expressing your interest in this role.

You will

• Perform a combination of complex and difficult administrative and operational support duties for assigned buildings and shared service areas, including the Discovery Center, LVOC, B001, and backup support locations, as assigned.
• Coordinate meeting and event support activities, including room calendaring, scheduling prioritization, conference room reconfiguration coordination, and basic meeting technology support.
• Support daily visitor and guest processing activities, including guest check-ins, badging support, coordination of required documentation, and ID and citizenship verification support, as applicable.
• Apply and help implement building access, security, safety, and health procedures in support of daily operations, including General Access Area (GAA)-related practices, building access processing, door lock custodian-related support, building emergency coordinator support, assembly point coordination, and operational security (OPSEC) awareness liaison activities.
• Serve as a front-facing representative for assigned facilities and respond to internal and external stakeholders with professionalism, tact, and discretion.
• Support space management and tenant coordination activities, including onboarding support, tenant communications, space utilization support, and coordination of shared-use spaces and amenities.
• Coordinate routine and moderately complex facility support needs with internal service organizations and vendors, including janitorial services, maintenance requests, supply support, wellness room support, and related follow-up actions.
• Maintain service area records, logs, calendars, forms, databases, and operational documentation.
• Respond to day-to-day operational and administrative questions, resolve routine and moderately complex issues using established procedures and sound judgment, and escalate non-routine matters as needed.
• Coordinate ongoing activities and multi-component assignments with others to support effective service delivery.
• Perform other duties as assigned.

Qualifications

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Advanced experience performing complex administrative, operational, service, office, customer support, or facilities-related duties in a fast-paced environment; advanced knowledge of office procedures, techniques, and methods.
• Experience supporting meeting logistics, calendaring, scheduling, conference room coordination, event support, or related operational activities.
• Familiarity with meeting room technology such as Webex, Teams, Zoom, and related equipment.
• Experience maintaining records, logs, tracking systems, calendars, databases, forms, and other operational documentation.
• Advanced knowledge of standard office software and business tools, including Microsoft Office applications.
• Excellent organizational skills and attention to detail, with the ability to manage activities with multiple components and changing priorities.
• Excellent verbal and written communication skills and the ability to interact professionally with and serve as a point of contact for a broad range of customers, guests, tenants, service providers, and internal partners.
• Demonstrated tact, discretion, mature judgment, and the ability to work independently on recurring assignments while coordinating effectively with others on shared activities and service needs under time constraints.
• Ability to lift 30 pounds which includes tables, chairs and boxes.

Qualifications We Desire

• Experience supporting building operations, workplace services, or facility coordination in a shared office, customer-facing, or institutional environment.
• Experience with visitor support, guest check-in, badging, passing, access coordination, or similar front-desk or operational support functions.
• Familiarity with building access, safety, emergency coordination, or security-related administrative support practices.
• Experience providing basic support for meeting room technology.
• Experience interpreting and applying organizational procedures and operational guidelines in unique situations.

Pay Range

$38.03 - $45.63 Hourly

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Additional Information

#LI-Onsite

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here .