Administrative Assistant

The Management Analyst / Senior Technical Editor provides comprehensive administrative, program, process, and high-impact technical editing support to ensure branch operations and mission-critical deliverables are compliant, accurate, timely, and publication-ready. This role manages travel actions, training communications, records/reporting systems, and work unit (WU) development/closeout, while independently editing and quality-assuring complex management analysis documentation for executive and stakeholder audiences. Responsibilities may expand based on business needs and may include mentoring junior editors and coordinating editorial schedules.

Responsibilities:

Travel Program Support (DTS)

• Prepare, review, and submit Defense Travel System (DTS) authorizations for approval.
• Review DTS vouchers for accuracy and compliance prior to approval.
• Provide customer support to travelers (in-person/virtual), troubleshooting common issues and escalating complex items as needed.

Policy, Guidance, and Process Support

• Update and inform branch personnel on applicable policies, guidance, and procedures.
• Support leadership with timekeeping actions by assisting in keeping ATAAPS current and concurring actions as required.
• Update and maintain out-processing guides and internal reference materials.

Work Unit (WU) Development, Coordination, and Closeout

• Serve as Work Unit Editor for multiple work units; track progress and ensure required elements are complete.
• Support WU front matter and documentation requirements.
• Coordinate and execute WU closeout actions, ensuring records are complete and properly filed.
• Maintain continuous communication with stakeholders to drive WUs toward completion and closeout.

Technical Editing & Quality Assurance (Mission-Critical Deliberables)

• Independently edit and quality-assure management analysis deliverables for grammar, clarity, tone, and structure, logical flow, and audience alignment.
• Ensure documents are complete and well-organized with clear findings, recommendations, and rationale.
• Apply and enforce style guides, templates, and editorial standards (e.g., Plain Language, organizational and client formats).
• Perform substantive editing of materials such as:
  • Organizational studies and evaluations
  • Program analysis reports
  • Systems and procedures documentation
  • Work simplification/measurement studies
  • Operations and procedures manuals
• Verify internal consistency across tables, figures, acronyms, references, numbering, and cross-references.
• Coordinate with analysts and project leads to resolve ambiguities, gaps, and inconsistencies while preserving author intent.
• Manage version control and document workflows; prepare deliverables for final publication and distribution.
• As assigned, lead/mentor junior editors and coordinate editorial schedules to meet deadlines.

Records Management and Document Control

• Track paperwork and update records for active and planning work units.
• File signed reports in LiveLink (or similar platform) and maintain branch indexes/annual tracking logs.
• Maintain reporting systems to ensure documentation is well-documented and audit-ready.

Training and Internal Communications

• Review, coordinate, and disseminate monthly training requirements and updates.
• Communicate deadlines and requirements to branch personnel and ensure awareness/compliance.
• Send follow-up communications to customers and request feedback on completed reports/services.

Office Operations and Branch Support

• Support branch projects and maintain/update the branch calendar.
• Manage visual communications materials (e.g., posters) and maintain awards displays.
• Attend weekly branch meetings and support execution of action items.
• Perform administrative duties as assigned (e.g., mail duty).

* This position is designed to be flexible, with responsibilities evolving to meet business needs and enable individual growth.

Requirements:

• 1+ year of experience utilizing DTS for travel authorizations and vouchers, and the ability to troubleshoot common travel issues.
• Ability to obtain and maintain a Secret Clearance.
• Demonstrated ability to perform functional duties independently on high-visibility deliverables.
• Expert editing and qualify control skills for complex analytical/operational documentation and official correspondence.
• Strong version control, document workflow, and deadline management skills across multiple concurrent work units/projects.
• Ability to interpret, apply, and communicate policy and procedural guidance.
• Strong customer service and written communication skills.

Preferred Skills:

• Familiarity with ATAAPS and administrative approval workflows.
• Experience with document management platforms such as LiveLink and records indexing practices.
• Advanced proficiency in Microsoft Word (styles, templates, Track Changes), Adobe Acrobat, and collaboration workflows.
• Experience supporting government or other regulated environments; producing publication-ready deliverables.

Why Work for Us?

Core4ce is a team of innovators, self-starters, and critical thinkers-driven by a shared mission to strengthen national security and advance warfighting outcomes.

We offer:

• 401(k) with 100% company match on the first 6% deferred, with immediate vesting
• Comprehensive medical, dental, and vision coverage-employee portion paid 100% by Core4ce
• Unlimited access to training and certifications, with no pre-set cap on eligible professional development
• Tuition assistance for job-related degrees and courses
• Paid parental leave, PTO that grows with tenure, and generous holiday schedules
• Got a big idea? At Core4ce, The Forge gives every employee the chance to propose bold innovations and help bring them to life with internal backing.

Join us to build a career that matters-supported by a company that invests in you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, disability, veteran status, age, genetic information, or other legally protected status.