Senior Proposal Coordinator Desktop Publisher

MANTECH seeks a motivated, career and customer-oriented Senior Proposal Coordinator to join our team in Herndon, VA. This is a hybrid position with onsite support on an as-needed basis.

The Senior Proposal Coordinator will be a hybrid of proposal coordination and desktop publishing. This is an experienced professional who leads coordination, scheduling, and logistical support, while taking primary responsibility for desktop publishing and production activities for large, complex proposals. Working with minimal supervision, the individual is responsible for preparing deliverables that meet production quality standards, comply with solicitation requirements, and adhere to MANTECH's corporate branding standards.

Responsibilities include but are not limited to:

• Leads proposal planning, scheduling, and logistics with minimal support, coordinating the Proposal Manager's meeting schedule, and assisting with the coordination of activities across other proposal support teams (Writers, Graphics, DTP, Editors, Production and SMEs).
• Reads and interprets complex RFPs and amendments to understand all instructions, evaluation criteria, and compliance requirements.
• Creates compliant Word templates and writing shells, performs desktop publishing using Microsoft Office Suite and Adobe Acrobat, and ensures graphics are correctly inserted into final documents.
• Ensures strict version-control procedures and maintains ownership of proposal working files from Gold Team through final production, while setting up and maintaining Teams, SharePoint, and Box workspaces (including accounts and file permissions).
• Prepares administrative proposal documents and slide decks (contact lists, calendars, kickoff, standups, and color teams), facilitates Graphics Kickoff Sessions, leads Production Meetings, and participates in Daily Standup Meetings.
• Oversee all production and delivery activities, leading production efforts for color reviews and final proposal submissions (printing, tabs, assembly, binders, packaging, labels, delivery receipts, etc.).
• Manages war room logistics, including equipment setup, loaner laptops, stocking supplies, catering needs, and expensing invoices.
• Coordinates with security and IT for high-side proposal system access, guest visits, and badging, ensuring all consultants and teammates are approved and briefed prior to accessing proprietary information.

Minimum Qualifications:

• Bachelor's degree and a minimum of 6 years of related proposal coordination experience and a minimum of 7 years of demonstrated desktop publishing expertise with Adobe Acrobat, and the Microsoft Office Suite (Word, Excel, and PowerPoint).
• Experience with Government proposals and the ability to analyze solicitation requirements that impact formatting and production.
• Extensive knowledge of using styles to format Word documents and create templates for large, complex documents.
• Familiarity with document management systems (e.g., Teams, SharePoint, Google Drive).
• Ability to work independently with minimal supervision while managing multiple, complex tasks and projects, working quickly, accurately, and efficiently under strict deadlines.
• Excellent verbal and written communication skills, with a positive, proactive approach and the ability to explain complex issues across leadership levels.
• Willingness to work evenings or weekends as required to meet proposal deadlines.

Preferred Qualifications:

• Experience working in classified environments.
• Lead in the development and governance of enterprise templates and style guides.
• Experience with APMP best practices or APMP Certification(s).

Clearance Requirements:

• U.S. Citizen with the ability to obtain/maintain a Secret Clearance

Physical Requirements:

• The person in this position must be able to remain in a stationary position 50% of the time.
• Occasionally move about inside the office to access file cabinets, office machinery, or to communicate with co-workers, management, and customers, via email, phone, and or virtual communication, which may involve delivering presentations.