Record Management Specialist

Fantom Corporation is a mission-focused organization supporting critical programs across the defense and intelligence community. We partner with our customers to deliver high-impact technical solutions while fostering a culture built on trust, expertise, and long-term career growth.

We are seeking a Records Management Specialist to support information governance, FOIA processing, and records management activities in a federal environment. This role is responsible for ensuring the proper handling, tracking, and reporting of agency records while maintaining compliance with applicable regulations and policies.

The ideal candidate has experience with FOIA processes, records management systems, and Microsoft 365 tools, along with strong organizational and analytical skills.

Responsibilities

• Manage and process FOIA and Privacy Act requests, ensuring timely and compliant responses
• Maintain and organize records in accordance with federal policies, procedures, and retention schedules
• Administer and manage SharePoint sites, including user access, permissions, and content organization
• Support records tracking and reporting using Salesforce or similar CRM platforms
• Develop reports and analytics related to records management and information governance activities
• Create and maintain PowerShell scripts to automate reporting and administrative tasks
• Assist in developing, implementing, and enforcing information governance policies and procedures
• Ensure the accuracy, completeness, and quality of records and documentation
• Collaborate with stakeholders to improve records management processes and compliance

Required Qualifications

• Must have an active Public Trust security Clearance
• Must be willing and able to work fully onsite at the location listed in this posting
• 3+ years of experience in records management, information governance, or a related field
• Experience supporting FOIA and Privacy Act processes
• Proficiency with Microsoft 365 tools, particularly SharePoint
• Familiarity with Salesforce or similar CRM systems
• Strong organizational, analytical, and documentation skills

Preferred Qualifications

• CISSP (Certified Information Systems Security Professional)
• GCIA (GIAC Certified Intrusion Analyst)
• GCIH (GIAC Certified Incident Handler) or equivalent
• #CJ

Fantom Corp is a Software Development, Agile Cloud, Cyber Security (Risk Management, Assessments & Authorization (A&A)), Data, AI Platform (Computer Vision Models), Podcasting Media Services, and IT Services provider. Established in 2015, Fantom Corp serves Federal customers with top-notch Cybersecurity Architects, Data Scientists/Analysts, Software Engineers/Developers, DevSecOps Engineers, Project Managers, Identity, Credential Access Management (ICAM) services , and Cloud-certified practitioners. We excel in delivering emerging technologies such as Artificial Intelligence (AI) and Machine Learning (ML) with a focus on identifying trends, object detection, and classification of structured and unstructured data. Fantom Corp possesses mastery in all aspects of digital audio production. We lead in the ideation and creation of efforts for clients who want to harness the power of podcasting. We guide them in selecting the right show format for their needs and goals. As a Small Business, we possess the innovation, speed and flexibility to meet your requirements.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.