Executive Assistant

Overview

Tecolote is in search of a highly skilled Executive Assistant to provide direct support to senior leadership within a Department of Defense (DoD) organization, with a strong preference for candidates possessing U.S. Space Force (USSF) experience

Responsibilities

Key Responsibilities

• Provide high-level executive support to senior leaders, including calendar management, meeting coordination, and travel arrangements
• Manage and track taskings through DoD and USSF staff tasking systems, including Enterprise Task Management System (ETMS)
• Coordinate, draft, review, and route official correspondence and staff packages in accordance with DoD and USSF standards
• Maintain situational awareness of suspense items and ensure timely completion of all assigned actions
• Serve as a liaison between leadership, internal staff, and external stakeholders
• Support meeting preparation, including agenda development, read-ahead materials, and executive briefings
• Ensure compliance with DoD records management and administrative policies
  
  Skills Required
  
  The ideal candidate will demonstrate exceptional organizational, communication, and coordination skills, along with deep familiarity with DoD administrative processes and USSF-specific personnel systems.
  
  Required Qualifications
  • Minimum 5 years of experience supporting senior-level leadership within the Department of Defense
  • Demonstrated experience working with the U.S. Space Force (USSF) or closely aligned organizations
  • Proficiency in staff tasking systems, including ETMS or equivalent platforms
  • Direct experience with USSF personnel processes, including awards, decorations, and performance evaluations
  • Strong knowledge of DoD correspondence formats and administrative procedures
  • Excellent written and verbal communication skills
  • High level of discretion, professionalism, and attention to detail
    
    Education & Clearance
    • Bachelor's degree (BA/BS) required
    • Active Top-Secret security clearance required
      
      Preferred Qualifications
      • Familiarity with additional DoD systems (e.g., DTS, ePubs, MyEval, or equivalent)
      • Prior experience in a Headquarters, Staff, or Command environment
        
        Education
        
        High school diploma required.