Executive Assistant

Overview

Tecolote is in search of a highly skilled Executive Assistant to provide direct support to senior leadership within a Department of Defense (DoD) organization, with a strong preference for candidates possessing U.S. Space Force (USSF) experience

Responsibilities


Key Responsibilities

• Provide high-level executive support to senior leaders, including calendar management, meeting coordination, and travel arrangements
• Manage and track taskings through DoD and USSF staff tasking systems, including Enterprise Task Management System (ETMS)
• Coordinate, draft, review, and route official correspondence and staff packages in accordance with DoD and USSF standards
• Maintain situational awareness of suspense items and ensure timely completion of all assigned actions
• Serve as a liaison between leadership, internal staff, and external stakeholders
• Support meeting preparation, including agenda development, read-ahead materials, and executive briefings
• Ensure compliance with DoD records management and administrative policies

Skills Required


The ideal candidate will demonstrate exceptional organizational, communication, and coordination skills, along with deep familiarity with DoD administrative processes and USSF-specific personnel systems.



Required Qualifications

• Minimum 5 years of experience supporting senior-level leadership within the Department of Defense
• Demonstrated experience working with the U.S. Space Force (USSF) or closely aligned organizations
• Proficiency in staff tasking systems, including ETMS or equivalent platforms
• Direct experience with USSF personnel processes, including awards, decorations, and performance evaluations
• Strong knowledge of DoD correspondence formats and administrative procedures
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and attention to detail

Education & Clearance

• Bachelor's degree (BA/BS) required
• Active Top-Secret security clearance required

Preferred Qualifications

• Familiarity with additional DoD systems (e.g., DTS, ePubs, MyEval, or equivalent)
• Prior experience in a Headquarters, Staff, or Command environment

Education

High school diploma required.