Administrative Support Specialist

Overview

Administrative Support Specialist

WORK LOCATION: Hanscom AFB, MA

Salary Range: $65k - $75,000 annually*

*depending on experience, certifications, and qualifications

JOB STATUS: Full-time; salaried

CLEARANCE: US Secret clearance required

Astrion has an exciting opportunity for a journeyman Administrative Support Specialist to directly support the Aerospace Management Systems Division (AFLCMC/ESA) which is located within the Electronic Systems Directorate and located at Hanscom AFB, MA.

This position is aligned to the Front Office Group (FOG), which enables division-level execution and supports the Senior Materiel Leader and Integrated Product Teams through centralized program execution and administrative oversight.

REQUIRED QUALIFICATIONS / SKILLS

• Bachelor's Degree and up to 10 years of experience (including 3 years of DoD experience preferred)
• GED and 10 years of administrative support experience (including 5 years of DoD experience preferred)
• Ability to effectively communicate orally and in writing
• Must have an ACTIVE US Secret Clearance
• Must be a US citizen

RESPONSIBILITIES:

The Individual shall provide Administrative Support Specialist assistance that will provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility). This includes staff support for the senior managers and members of the organizational staff. This includes but is not limited to researching and compiling information pertaining to certain projects/topics, reviews Contract Data Requirements List (CDRL) packages, prepares factual, clear, concise, complete and appropriately coordinated written communications.

Responsibilities may include but are not limited to:

• • Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
  • Monitors progress toward accomplishment of various taskings and initiatives.
  • Provides support by supplying the information and background for the preparation of program events
  • Drafts documents for the approval and signature of leadership
  • Disseminates program policy and specific initiative guidance for members of the organization
  • Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
  • Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
  • Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
  • Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
  • Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
  • Maintain appointment calendars and conference room schedules
  • Answer telephones, forward messages, and provide responses to routine queries
  • Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense's and responses
  • Provide inputs and recommendations regarding administrative and office management processes and procedures
  • Assist with preparation of and updates to program office file management documents
  • Prepare agendas, reports and briefings for staff meetings
  • Assist Government with management of organization's workflow
  • Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator's Manual utilizing the Defense Travel System
  • Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries

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