Senior Executive Support Specialist

For more than a decade, Karthik Consulting has been a reliable and trusted advisor to our Government customers, providing independent and unbiased recommendations and solutions to mitigate risk and help solve IT issues. We bring the innovation, passion, and agility of the commercial sector to meet the unique challenges of this competitive space.

Karthik Consulting is seeking Senior Executive Support Specialist with the below skillset.

Senior Executive Support Specialist
Fulltime with Karthik Consulting
Location: NCR - onsite
Clearance: Top Secret clearance with SCI


Position Description

II. Position Overview
The Senior Executive Support Specialist provides critical leadership support for the end-to-end management of executive council decision-making processes. This role serves as the procedural backbone for senior leadership forums by ensuring matters brought before the council are properly staffed, reviewed, documented, and advanced through a structured governance process.
The position is responsible for orchestrating the full meeting lifecycle, from topic intake and agenda development through final decision documentation and action tracking. A significant portion of this work involves the handling, coordination, and controlled dissemination of Top Secret/Sensitive Compartmented Information (TS/SCI) budget and decision-support materials. The role requires strong process discipline, executive-level communication skills, sound judgment, and the ability to maintain quality and momentum in a high-tempo environment.
The Senior Executive Support Specialist works closely with council leadership, action officers, topic sponsors, presenters, voting members, security personnel, and other stakeholders to ensure executive forums run efficiently, decision materials meet required standards, and follow-on actions are captured and executed.

Work Environment
• Work Location: [NCR- In office]
• Security Clearance: TS/SCI
• Travel Requirements: [TDYs as required by the Government]


III. Key Responsibilities
Process and Lifecycle Management
• Orchestrate the master schedule for executive councils, boards, pre-briefs, and related governance sessions.
• Determine the need for and coordinate additional ad hoc meetings based on leadership priorities, emerging issues, or time-sensitive decisions.
• Serve as the central intake and gatekeeping function for all topics nominated for council review.
• Manage the topic submission process to ensure packages are complete, properly documented, and routed for required approvals before being placed on an agenda.
• Provide presenters, topic sponsors, and action officers with procedural guidance, expectations, and timeline requirements for successful participation in executive forums.

Content Curation and Quality Assurance
• Collaborate directly with presenters and sponsoring stakeholders to review, refine, and improve briefing materials intended for senior leadership review.
• Help ensure presentations are concise, logically structured, decision-oriented, and suitable for executive-level discussion and action.
• Compile, manage, and distribute meeting materials and read-ahead packets within required suspense timelines, including advance distribution standards such as 48-hour delivery windows.
• Maintain strict version control, confidentiality, and information integrity across all presentations, memorandums, and supporting documents.
• Handle, store, and transmit classified materials in accordance with TS/SCI security requirements and act as the release authority for external dissemination of sensitive materials when authorized by the Chairman.

Meeting Execution and Documentation
• Attend executive councils, boards, and other formal sessions to record official proceedings and capture key decisions, actions, and outcomes.
• Prepare, distribute, and archive detailed meeting minutes documenting discussion points, action items, voting outcomes, and assigned responsibilities.
• Draft official memorandums, decision papers, and related correspondence that formalize council decisions, guidance, and required follow-on actions.
• Manage staffing, review, signature, and final distribution processes for executive decision documents.
• Administer asynchronous paper or electronic staffing processes that allow review and decision-making without convening an in-person meeting while maintaining an auditable record of member coordination.

Knowledge Management and Communication
• Establish, organize, and maintain the official repository for executive council records, materials, and supporting documentation in a manner consistent with applicable security requirements.
• Ensure council guidance, required edits, and leadership feedback are clearly communicated back to presenters and action officers for resolution.
• Track follow-on tasks, reports, and deliverables resulting from council decisions to support accountability and timely closure.
• Communicate and enforce deadlines for draft and final materials to preserve the integrity and predictability of the meeting cycle.
• Continuously improve governance workflows, templates, and tracking mechanisms to enhance transparency, efficiency, and executive decision support.


IV. Minimum Qualifications
Education
Bachelor’s degree in Business Administration, Public Administration, Management, Communications, Political Science, Organizational Leadership, Information Management, or a related field, or equivalent combination of education and professional experience.
Experience
• 10+ years of experience supporting executive operations, governance processes, board or council management, action staffing, program management, or other senior leadership support functions.
• Experience managing high-visibility meetings, decision forums, or executive-level processes in government, defense, intelligence, or similarly regulated environments.
• Experience preparing, reviewing, and coordinating briefing materials, executive correspondence, minutes, decision memorandums, or similar leadership support products.
• Experience handling classified or otherwise sensitive information in accordance with established security and records-management procedures.
• Experience working across diverse stakeholder groups, including senior executives, action officers, and operational support staff.

V. Required Knowledge, Skills, and Abilities
• Executive governance, meeting management, and decision-support process fundamentals
• Agenda development, action staffing, and formal documentation practices
• Strong understanding of records management, version control, and information handling procedures
• Ability to manage complex schedules, competing priorities, and compressed timelines
• Ability to review and improve briefing materials for clarity, logic, and decision quality
• Strong written and verbal communication skills suited for senior executive audiences
• Ability to exercise discretion, sound judgment, and professionalism under pressure
• Ability to work effectively with stakeholders across multiple organizational levels
• Strong organizational discipline, follow-through, and attention to detail
• Ability to independently identify process gaps and implement practical improvements

VI. Technical Competencies (Senior Executive Support Specialist)
Governance Process Management
Ability to manage the full lifecycle of executive forums, from topic intake and scheduling through final decision documentation and action tracking.
Executive Scheduling and Coordination
Ability to synchronize calendars, meeting rhythms, deadlines, and stakeholder dependencies in support of senior leadership decision forums.
Briefing Material Review and Refinement
Ability to assess briefing materials for completeness, clarity, structure, and suitability for executive-level review.
Documentation and Decision Capture
Ability to produce accurate minutes, memorandums, staffing records, and related artifacts that formalize leadership decisions and preserve institutional records.
Classified Information Control
Ability to manage sensitive and compartmented materials with strict adherence to security requirements, release controls, and version discipline.
Asynchronous Staffing Management
Ability to coordinate and document paper or electronic staffing actions that enable timely decisions outside of formal meetings.
Knowledge Management
Ability to establish and maintain a secure, organized, and usable repository for executive council business and associated records.
Stakeholder Guidance and Engagement
Ability to confidently guide action officers, presenters, and senior stakeholders through executive governance processes with professionalism and diplomacy.
Action Tracking and Follow-up
Ability to track leadership direction, suspense items, edits, and required reports through completion.
Continuous Process Improvement
Commitment to identifying inefficiencies, closing process gaps, and strengthening governance support mechanisms over time.

VII. Core Professional Competencies
Initiative and Problem Solving
Demonstrates the foresight and independence to identify problems, process gaps, or inefficiencies and develop workable solutions without waiting for direction.
High-Tempo Performance
Thrives in demanding environments that require responsiveness, resilience, focus, and agility in support of senior leadership needs.
Discretion and Professionalism
Exercises exceptional judgment, confidentiality, composure, and professionalism while managing sensitive issues and executive interactions.
Stakeholder Management
Builds credibility and works diplomatically with stakeholders at all levels, from action officers to SES and general officer leadership.
Attention to Detail
Maintains a high degree of precision in schedules, records, documentation, suspense management, and information control.
Accountable Execution
Demonstrates reliability, ownership, and follow-through in carrying governance actions from initiation through documented completion.

VIII. Preferred Qualifications
• Experience supporting executive councils, governance boards, or resource decision forums within the Air Force, DoD, or Intelligence Community.
• Experience working with TS/SCI budget materials, resource review processes, or other highly sensitive executive decision packages.
• Experience with knowledge management platforms, executive records repositories, or secure document management environments.
• Experience drafting executive memorandums, staffing packages, or formal meeting minutes for senior leadership review.
• Experience improving organizational processes, workflows, templates, or governance mechanisms in high-visibility environments.

IX. Certifications
• Project Management Professional (PMP) (Optional)
• Certified Administrative Professional (CAP) or equivalent executive support certification (Optional)
• Records management, knowledge management, or governance-related certification (Optional)
• Security+ or other security-related certification (Optional)
• Relevant program management, operations, or executive support certification (if applicable)