ADMINISTRATIVE SUPPORT ASSISTANT

Duties

• You will create, compose, edit, calculate, revise, retrieve, store, print, and copy a wide range of documents in draft and final form.
• You will update or revise existing databases and spreadsheets, reformatting or manipulating spreadsheets to meet reporting requirements.
• You will be responsible for correct spelling, grammar, capitalization, punctuation, and proper format.
• You will transmit, receive, and acknowledge electronic mail and messages.
• You will receive and answer routine telephone inquiries or refers to appropriate staff member if necessary.
• You will assist command personnel with travel orders and vouchers.
• You will manage the fitness report/evaluation tickler for report date due.
• You will serve as primary or alternate civilian personnel liaison for the command.

Requirements

Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final Secret security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-04 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) operating a computer terminal and related computer equipment to create, compose, edit, calculate, revise, retrieve, store, print, and copy a wide range of documents in draft and final form; 2) Skill in software similar to MS Word and Excel to produce and edit correspondence, awards, reports, graphs, calendars, statistics, mailing labels, tables, etc.; 3) maintaining and updating files on policies and directives; 4) replenishing office supplies, setting up administrative controls and suspense dates, and performing other related clerical support functions.

Additional qualification information can be found from the following Office of Personnel Management website:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience:

- successful completion of four years of education above high school level

OR

- a combination of experience and education as described above that equates to one year of experience

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at:

ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate for this vacancy, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category or higher. For more information about ICTAP eligibility please review the following link:

PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.