Experienced Office Administrator

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

The Boeing Global Services (BGS) is seeking an Experienced Office Administrator to support the Senior Manager in the Off-Platform Support Equipment Systems Engineering team based out of Hazelwood, MO

The ideal candidate will work in a fast-paced and dynamic environment also supporting other executives in the areas of calendar management, travel arrangement and expenses, logistical planning for internal and external events, etc.

The desired candidate must have strong interpersonal, organizational, collaborative and time management skills.

Position Responsibilities:

• Coordinate and process domestic and international business travel arrangements; monitor traveler logistics
• Generate and reconcile expense reports; verify corporate credit card charges and payments for timely reimbursement
• Collect and compile data to provide visibility of travel and expense status for executive review and signature
• Create, edit, and maintain electronic and written communications
• Track and maintain information related to department and business operations
• Process incoming and outgoing correspondence to ensure proper dissemination of information
• Prioritize and schedule executive calendars and meetings for efficient time management
• Track and maintain conference room schedules; coordinate with other Office Assistants to optimize resource use
• Order and maintain office supplies and equipment; support office mail processes (internal/external)
• Plan and implement logistics for executive-level internal and external events, including special guest visits, supplier visits, and recognition celebrations
• Coordinate food orders and event catering as needed
• Provide guidance and training to less experienced employees
• Manage distribution lists
• Work under limited supervision, demonstrating initiative and professionalism

Basic Qualifications (Required Skills/Experience):

• 3+ years experience managing executive schedules and calendars using Microsoft Office or any administrative tools
• 3+ years experience providing office administrator support to senior or higher-level manager
• 3+ years experience coordinating and scheduling meetings
• 3+ years experience coordinating and processing business travel arrangements; generating expense reports for business travel and reconciling corporate credit card charges
• 3+ years experience with facilities operations or management

Preferred Qualifications (Desired Skills/Experience):

• High school diploma or GED
• Experience in a role that required interpersonal skills in a teaming environment where collaboration and communication are critical to the functioning of the team
• Organized with strong time management skills
• Experience working on special projects amongst various members of the leadership team
• Experience with lab improvement initiatives and maintenance requests
• Experience with preparing presentation material, recording and distributing meeting minutes

Conflict of Interest:
Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range: $59,500 - $80,500

Applications for this position will be accepted until Apr. 21, 2026

Export Control Requirements:

This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a "U.S. Person" as defined by 22 C.F.R. §120.62 is required. "U.S. Person" includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.

Export Control Details:

US based job, US Person required

Relocation

Relocation assistance is not a negotiable benefit for this position.

Security Clearance

This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required.

Visa Sponsorship

Employer will not sponsor applicants for employment visa status.

Shift

This position is for 1st shift

Contingent Upon Program Reward

The position is contingent upon program award

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.