Office Assistant

Overview

OFFICE ASSISTANT (STVA)

Bowhead is looking for a Office Assistant to join our team at Stafford, VA. The Office Assistant will be responsible for greeting, identifying, and directing visitors. They will be maintaining visitor records and perform incident typing and clerical work assigned. This person may be assisting in arranging special events, meetings and other duties as assigned.

This position is 100% onsite at the Stafford Bowhead Office.

Responsibilities

Duties include but are not limited to:

• Providing administrative support for a team of program managers and upper management across multiple contracts.
• Greeting government customers and contractors by verifying purpose of visit, directing them to the respective conference room, and providing support during their visit.
• Preparing and submitting facility cost-allocation reports.
• Coordinating quarterly events and leadership meetings.
• Assisting employees with travel and/or expense reporting.
• Assisting with office material ordering and purchase requests.
• Assisting with onboarding and office space allocations as required.

Qualifications

• High school diploma or equivalent is required at a minimum.
• Two or more (2+) years professional experience including office assistance and administrative functions.
• Intermediate to advanced level skills in Microsoft Office software suite - Microsoft Teams, Word, Excel, Outlook, PowerPoint.
• Ability to communicate effectively with all levels of employees and outside contacts.
• Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.
• Experience supporting government or military environments is highly desired.

Physical Demands:

• Must be able to lift to 35 pounds
• Must be able to stand and walk for prolonged amounts of time
• Must be able to twist, bend and squat periodically

SECURITY CLEARANCE REQUIREMENTS:

Must be able to obtain and maintain a security clearance at the (minimum of a T-1/NACI) Public Trust level. US Citizenship is a requirement for a Public Trust (T-1/NACI) clearance at this location.

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