Job Requirements
North Chicago, IL
Confidential Polygraph Unspecified
Career Level not specified
Salary not specified
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Job Description
This is an onsite position.
• Job Duties:
• Provides general administrative support.
• Meetings and events: agendas, scheduling, food and logistics support
• Effectively monitors manager and team calendars, proactively solves conflicts.
• Coordinates and maintains departmental files and distribution lists
• Booking leader travel and processing expenses
• Team onboarding & offboarding: coordinates new employee office set-ups and onboarding.
Admin Level IV -
We provide a vast array of opportunities for an individual looking for an organization with whom they can flourish and develop their careers in a variety of directions.
In addition to a beautiful environment and a positive corporate employee culture, contingent staff are embraced as an integral part of their staffing to meet business objectives.
Here are just a few of the rewards you can look forward to enjoying once you have been offered and accepted a contingent position with us:
• Various technology and training are available for anyone looking to expand and improve their current skill levels.
• Leadership support to drive your career into areas of interest to meet your passion and career goals.
• Flexible schedules in many cases, dependent on the specific team with whom you work.
• Collaborative team environment; creating a positive experience for those working here.
• Inter-Campus shuttles to get you from building to building with on demand service that allows you to make the most of your workday.
• Complimentary shuttle service from the Metro to the campus (depending on the region/campus).
• Complimentary coffee service throughout their locations (depending on the region/campus).
Responsible for all administrative functions (Omnichannel): calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling Teams Meetings and Telepresence setups, and acting as a liaison for remote access issues.
Key Responsibilities Include:
• Provides general administrative support.
• Takes meeting notes.
• Manage and update agendas and monthly business updates
• Effectively monitors manager and team calendars, proactively solves conflicts.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Interacts with high-level executives and manages confidential or business-sensitive information.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
• Orders business cards and stationery.
• Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Operates with general instruction and some supervision.
• Safeguard's all of our confidential information
Leadership and Interpersonal Skills:
• Fully understand assigned tasks and any associated expectations.
• Ask for clarification as needed.
• Understand the deadlines and deliverables.
• Communicate any obstacles that prevent completion of any deadline.
• Provide status updates prior to any deadline.
• Be a good listener.
• Demonstrate strong Critical Thinking Skills
• Be Accountable and Responsible for actions/mistakes.
• Challenges the team to always do better.
• Prioritizes own work, balancing multiple requests for assistance.
• Establishes good working relationships with client areas; builds rapport and trust with others.
Requirements
• Some college preferred.
• Some leadership or supervisory experience desired.
• Experience working in pharmaceutical company strongly preferred.
• 7+ years previous admin experience supporting executives.
• Must have Intermediate to advance knowledge of Microsoft Office Suite, Teams, SharePoint Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.
• "Make it happen" spirit & attitude as well as persistence.
• Adaptive learner that grasps information quickly, and adapts to changes that may happen daily.
The benefits that you are eligible for with Collins Consulting, Inc:
• Job Duties:
• Provides general administrative support.
• Meetings and events: agendas, scheduling, food and logistics support
• Effectively monitors manager and team calendars, proactively solves conflicts.
• Coordinates and maintains departmental files and distribution lists
• Booking leader travel and processing expenses
• Team onboarding & offboarding: coordinates new employee office set-ups and onboarding.
Admin Level IV -
We provide a vast array of opportunities for an individual looking for an organization with whom they can flourish and develop their careers in a variety of directions.
In addition to a beautiful environment and a positive corporate employee culture, contingent staff are embraced as an integral part of their staffing to meet business objectives.
Here are just a few of the rewards you can look forward to enjoying once you have been offered and accepted a contingent position with us:
• Various technology and training are available for anyone looking to expand and improve their current skill levels.
• Leadership support to drive your career into areas of interest to meet your passion and career goals.
• Flexible schedules in many cases, dependent on the specific team with whom you work.
• Collaborative team environment; creating a positive experience for those working here.
• Inter-Campus shuttles to get you from building to building with on demand service that allows you to make the most of your workday.
• Complimentary shuttle service from the Metro to the campus (depending on the region/campus).
• Complimentary coffee service throughout their locations (depending on the region/campus).
Responsible for all administrative functions (Omnichannel): calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling Teams Meetings and Telepresence setups, and acting as a liaison for remote access issues.
Key Responsibilities Include:
• Provides general administrative support.
• Takes meeting notes.
• Manage and update agendas and monthly business updates
• Effectively monitors manager and team calendars, proactively solves conflicts.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Interacts with high-level executives and manages confidential or business-sensitive information.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
• Orders business cards and stationery.
• Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Operates with general instruction and some supervision.
• Safeguard's all of our confidential information
Leadership and Interpersonal Skills:
• Fully understand assigned tasks and any associated expectations.
• Ask for clarification as needed.
• Understand the deadlines and deliverables.
• Communicate any obstacles that prevent completion of any deadline.
• Provide status updates prior to any deadline.
• Be a good listener.
• Demonstrate strong Critical Thinking Skills
• Be Accountable and Responsible for actions/mistakes.
• Challenges the team to always do better.
• Prioritizes own work, balancing multiple requests for assistance.
• Establishes good working relationships with client areas; builds rapport and trust with others.
Requirements
• Some college preferred.
• Some leadership or supervisory experience desired.
• Experience working in pharmaceutical company strongly preferred.
• 7+ years previous admin experience supporting executives.
• Must have Intermediate to advance knowledge of Microsoft Office Suite, Teams, SharePoint Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.
• "Make it happen" spirit & attitude as well as persistence.
• Adaptive learner that grasps information quickly, and adapts to changes that may happen daily.
The benefits that you are eligible for with Collins Consulting, Inc:
- 401(k)
- Medical, Dental and Vision Insurance
- Term Life Insurance
- Accidental Death and Dismemberment
- Long Term Disability
group id: TAYLOR