Executive Assistant

Ataero is Hiring!

Executive Assistant

(3 positions)
Full-Time (Contract)
Crystal City, VA

Who We Are:

Founded in 2007, Atkinson Aeronautics & Technology (Ataero) is a Service-Disabled Veteran-Owned Small Business delivering mission-critical support across aviation, Electromagnetic Spectrum Operations (EMSO), Electronic Warfare (EW), Information Operations, training, simulation, and program management.

We provide ITAR-compliant solutions and support U.S. military and federal customers with operational expertise, technical services, and administrative support at the highest levels.

Ataero is an equal opportunity employer committed to fostering a diverse, inclusive, and high-performing workforce.

Position Summary:

Ataero is seeking a highly professional Executive Assistant to provide high-level administrative support to senior Department of Defense (DoD) leadership within a Joint Program Office environment supporting an aviation program.

This role requires a polished professional capable of operating in a fast-paced, high-visibility headquarters environment, directly supporting Senior Executive Service (SES), Flag Officers, and senior program leadership .

Key Responsibilities:

• Manage complex executive calendars and scheduling using Microsoft Outlook
• Coordinate high-level meetings, Video Teleconferences (VTCs), and leadership engagements
• Prepare and deliver briefing materials, read-ahead packages, and executive correspondence
• Track, manage, and assign taskings using ETMS2 or similar task management systems
• Maintain situational awareness of leadership priorities, suspense actions, and deadlines
• Draft, review, and route official correspondence for senior leader signature
• Coordinate Distinguished Visitor (DV) visits and executive engagements
• Prepare weekly status updates and leadership reports
• Ensure all products meet DoD standards for format, quality, and accuracy

Additional Duties:

• Interface daily with senior military officers, SES, and government stakeholders
• Maintain workflow/tasker systems and organizational priorities
• Support Defense Travel System (DTS) actions including travel coordination and vouchers
• Assist with meeting logistics, conference room scheduling, and secure communications
• Support continuous process improvement initiatives within the organization

Minimum Qualifications:

• Bachelor's degree in a relevant field
  (Associate's degree with additional relevant experience may be considered in lieu of a bachelor's degree)
• 3+ years of experience supporting DoD or military headquarters environments
• Experience providing administrative support to senior leadership, preferably SES and/or Flag Officers
• Strong understanding of DoD administrative processes and protocols
• Active Secret security clearance (or ability to obtain)

Required Skills & Competencies:

• Excellent verbal, written, and interpersonal communication skills
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)
• Ability to work independently in a fast-paced, high-demand environment
• Exceptional organizational and multitasking ability
• Strong attention to detail and ability to handle sensitive and/or classified information
• Professional demeanor with the ability to interact confidently with senior leadership

Preferred Qualifications:

• 5+ years of experience supporting senior military or civilian leadership
• Direct experience supporting SES or Flag Officers
• Familiarity with ETMS2 or similar task management systems
• Experience with DTS and DoD travel processes

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Basic Life & AD&D
• Short Term Disability
• Long Term Disability
• 401(k) Retirement Plan
• 401(k) Employee Matching
• Employee Assistance Program
• Paid Time Off + all Federal Holidays
• Tuition Assistance/certifications for job related education