Medical Records Technician (OA)

Duties
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• Reviews and analyzes medical records. Initiates and maintains medical records in accordance with prescribed directives. Plans, organizes and accomplishes the review of medical records.
• Files results for treatments such as laboratory reports and a variety of medical tests and radiology results. Makes patient charts available for medical appointments.
• Enters information into the record tracking system when paper records are needed for appointments and reviews.
• Follows standard operating procedures to research, analyze and abstract pertinent information from records that may include multiple injuries, diseases and/or medico/surgical procedures and reports findings to requestors.
• Briefs patients and agencies such as insurance companies, social services, and medical activities on policies associated with releasing medical information.
• Initiates, post charges, and forwards billing statements to appropriate accounting officer for action.
• Provides instruction and orientation to the medical staff on medico legal aspects of record keeping.
• Uses multiple office automation software with varied functions to produce a wide range of documents and formats.
• Assists with tracking, packaging and delivering health records to the post office (on base) to ensure they are sent to their next destination.
• Assists with making copies of physical medical records, as well as transmitting electronic medical records to service members preparing for retirement.

Requirements
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Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• The incumbent must have the ability to type a minimum of 40 WPM.
• This position is designated Tier 3, Non-critical sensitive, moderate risk and requires the incumbent to obtain and maintain a Secret Security Clearance Level as a condition of employment.
• This position has a mandatory seasonal influenza vaccination requirement and is therefore subject to annual seasonal influenza vaccinations.

Qualifications

Who May Apply: US Citizens

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document .

Specialized Experience: One year of specialized experience which includes answering patient inquires, maintaining medical records files, and utilizing electronic health record systems. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

OR

Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages.

Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/ .

Additional information

• Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• One year trial/probationary period may be required.
• Direct Deposit of Pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employee.
• Incentives MAY be authorized for highly qualified candidates.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.