Job Requirements
Joint Base Pearl Hbr Hickam, HI
Secret Polygraph not specified
Mid Level Career (5+ yrs experience)
Salary not specified
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Job Description
Key Responsibilities:
Recruitment & Hiring Coordination
• Serve as the primary resource for all civilian personnel hiring actions, providing guidance to hiring managers on procedures and compliance.
• Prepare, initiate, and manage required paperwork (e.g., job descriptions, personnel action requests, candidate documentation) for each stage of the hiring process.
• Coordinate with internal departments or external classification authorities to ensure roles are clearly defined and aligned with organizational standards.
• Liaise with partner offices, such as shared services or centralized HR teams, to track hiring workflows and resolve process bottlenecks.
• Organize, document, and support selection panels, including scheduling, resume distribution, scoring, and records management.
• Track and provide status updates on hiring activity to HR leadership or relevant stakeholders.
Onboarding & Personnel Support
• Act as an initial point of contact for new employees, managing orientation, compliance documents, and integration into the organization.
• Ensure new hires understand available resources, workplace policies, and key contacts to build engagement and retention from day one.
HR Operations & Administrative Support
• Deliver general administrative support to the HR team, including maintaining digital and paper records, submitting forms, and assisting with routine audits.
• Participate in process improvement projects and organizational initiatives, contributing creative solutions to enhance HR delivery.
• Support employee data analysis, creating reports for management as needed.
Sample Daily Tasks
• Drafting job postings and coordinating with communications or recruitment teams.
• Reviewing application packets for completeness and compliance.
• Scheduling and participating in interviews or panel assessments.
• Maintaining applicant files and ensuring compliance with data management policies.
• Preparing and sending offer letters or onboarding packages.
• Responding to employee and manager inquiries about HR procedures or timelines.
Required Qualifications
• Proficiency with Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Familiarity with PDF document management software (e.g., Adobe Acrobat).
• Strong organizational skills and the ability to manage multiple priorities simultaneously.
• Effective written and verbal communication, with capability to brief individuals or groups.
• Demonstrated ability to work both independently and collaboratively.
• High attention to detail and strong follow-through on assigned tasks.
Preferred Qualifications
• Prior experience supporting HR functions in government, defense, higher education, or large enterprise environments.
• Professional HR certification (PHR, SHRM-CP, or equivalent).
• Bachelor’s degree in human resources, business administration, or a related field.
• Familiarity with specialized HR information systems (HRIS) or applicant tracking systems (ATS) is a plus.
Recruitment & Hiring Coordination
• Serve as the primary resource for all civilian personnel hiring actions, providing guidance to hiring managers on procedures and compliance.
• Prepare, initiate, and manage required paperwork (e.g., job descriptions, personnel action requests, candidate documentation) for each stage of the hiring process.
• Coordinate with internal departments or external classification authorities to ensure roles are clearly defined and aligned with organizational standards.
• Liaise with partner offices, such as shared services or centralized HR teams, to track hiring workflows and resolve process bottlenecks.
• Organize, document, and support selection panels, including scheduling, resume distribution, scoring, and records management.
• Track and provide status updates on hiring activity to HR leadership or relevant stakeholders.
Onboarding & Personnel Support
• Act as an initial point of contact for new employees, managing orientation, compliance documents, and integration into the organization.
• Ensure new hires understand available resources, workplace policies, and key contacts to build engagement and retention from day one.
HR Operations & Administrative Support
• Deliver general administrative support to the HR team, including maintaining digital and paper records, submitting forms, and assisting with routine audits.
• Participate in process improvement projects and organizational initiatives, contributing creative solutions to enhance HR delivery.
• Support employee data analysis, creating reports for management as needed.
Sample Daily Tasks
• Drafting job postings and coordinating with communications or recruitment teams.
• Reviewing application packets for completeness and compliance.
• Scheduling and participating in interviews or panel assessments.
• Maintaining applicant files and ensuring compliance with data management policies.
• Preparing and sending offer letters or onboarding packages.
• Responding to employee and manager inquiries about HR procedures or timelines.
Required Qualifications
• Proficiency with Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Familiarity with PDF document management software (e.g., Adobe Acrobat).
• Strong organizational skills and the ability to manage multiple priorities simultaneously.
• Effective written and verbal communication, with capability to brief individuals or groups.
• Demonstrated ability to work both independently and collaboratively.
• High attention to detail and strong follow-through on assigned tasks.
Preferred Qualifications
• Prior experience supporting HR functions in government, defense, higher education, or large enterprise environments.
• Professional HR certification (PHR, SHRM-CP, or equivalent).
• Bachelor’s degree in human resources, business administration, or a related field.
• Familiarity with specialized HR information systems (HRIS) or applicant tracking systems (ATS) is a plus.
group id: 91138185