Executive Assistant

Duties
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• Advise senior leadership and staff on management and administrative policies
• Develop comprehensive plans and strategies for day to day and long-term projects.
• Maintain senior leader's calendar to coordinate schedule with external and internal sources.
• Establish priorities to maintain daily operation.
• Review and prepare correspondence in accordance with (IAW) regulation to ensure correct format, and grammatically
• Develop and implement administrative policies and procedures.
• Serve as the organizational lead for records management, address records-related issues and provide training to those managing records, review staffing and office processes to make sure they meet the organization's needs and are followed properly.
• Receive inquiries and route to appropriate party
• Respond to inquiries from the command staff and reply in a timely manner
• Assist customers concerning routine actions
• Recommend leadership, administrative methods where improvements are needed
• Receive scheduled and unscheduled visitors and telephone calls from high ranking and senior level officials to include congressional, state, and local government officials.
• Assist callers, visitors, and return calls using discretion whether or not to direct calls and/or visitors to appropriate staff members for action and follow-up, and disposes of numerous calls using discretion.

Requirements
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Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment. A background investigation and credit check are required.
• This position requires you to Occasionally travel from the duty station.
• One-year probationary period may be required
• Direct Deposit of Pay is required
• Must possess or be able to obtain and maintain a valid U.S. driver's license
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Employees of the U.S. Army Test and Evaluation Command with personal competitive status. All other AOC groups should NOT be modified.

• Current Civilian Employees of the Command
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the education or specialized experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document .

I have one year of specialized experience equivalent to the NH-01/GS-04 pay band or equivalent grade level in the Federal service which includes: 1) preparing/editing correspondence, technical papers, spreadsheets, and briefing charts ensuring content is accurate and in the correct format, 2) Assist in preparation and formatting new policy documents for management review; and; 3) Gathered and complied data to support the analysis for administrative problems; 4) Maintain records and other correspondence.
General Experience: Three years progressively responsible experience, 1 year of which was equivalent to at least the GS-04 grade level, which includes [insert examples of general experience referenced above]. This definition of general experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

OR

Education: Four year course of study leading to a bachelor's degree with a major study in electrical or electronic engineering, mathematics, physics, public utilities, statistics, computer science, telecommunications management, information systems management, business administration, industrial management, or other fields related to the position to be filled.

OR

**Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 36. Then divide your total number of completed undergraduate semester hours (or equivalent) by 120. Add the two percentages.

You will be evaluated on the basis of your level of competency in the following areas:

• Clerical
• Oral Communication
• Organizational Awareness
• Written Communication

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/ .

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• One year trial/probationary period may be required.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
• This is a(n) 51 Career Field position.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.