Job Requirements
Greenlawn, NY
Secret Polygraph Unspecified
Career Level not specified
$61,527 - $104,597
Job Description
Job Description
Every day, BAE Systems ships the most sophisticated electronics-from the circuitry that powers the Mars Rover, to the communications gear that safeguards the F-35, to the low-emission solutions lighting up the City of Lights. Behind each launch, delivery, and deployment is a Shipping Administrator who turns complex contracts and purchase orders into flawless, compliant shipments that keep our missions moving.
At BAE Systems you'll join a team of the sharpest analytical minds in aerospace and defense-people who love digging through dense documents, spotting the tiniest discrepancy, and keeping multiple internal customers smiling under pressure. We value the diversity of thought that makes our logistics flawless, and we give you the flexible work environment you need to excel both at work and at home.
Our core missions-"We Protect Those Who Protect Us®" and "We Innovate For Those Who Move the World®"-are lived out every time a critical part leaves our doors on time and on spec. If you're ready to apply your meticulous eye for detail, love turning paperwork into precision-engineered shipments, and want to build a career where every document you validate helps protect the planet and the people who defend it, come build your future with BAE Systems. In this role you will be responsible for:
Prepare & Manage Shipping Documentation
Required Education, Experience, & Skills
Typically a High School Diploma and 4 years work experience or equivalent experience
Core Skills
Preferred Education, Experience, & Skills
Preferred: Associate or bachelor's degree in business, Supply-Chain Management, Finance, Legal Studies, or a related field.
Additional Attributes (highly valued)
Pay Information
Full-Time Salary Range: $61527 - $104597
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Electronic Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
Every day, BAE Systems ships the most sophisticated electronics-from the circuitry that powers the Mars Rover, to the communications gear that safeguards the F-35, to the low-emission solutions lighting up the City of Lights. Behind each launch, delivery, and deployment is a Shipping Administrator who turns complex contracts and purchase orders into flawless, compliant shipments that keep our missions moving.
At BAE Systems you'll join a team of the sharpest analytical minds in aerospace and defense-people who love digging through dense documents, spotting the tiniest discrepancy, and keeping multiple internal customers smiling under pressure. We value the diversity of thought that makes our logistics flawless, and we give you the flexible work environment you need to excel both at work and at home.
Our core missions-"We Protect Those Who Protect Us®" and "We Innovate For Those Who Move the World®"-are lived out every time a critical part leaves our doors on time and on spec. If you're ready to apply your meticulous eye for detail, love turning paperwork into precision-engineered shipments, and want to build a career where every document you validate helps protect the planet and the people who defend it, come build your future with BAE Systems. In this role you will be responsible for:
Prepare & Manage Shipping Documentation
- Create, review, and release all required shipment paperwork (air waybills, barcode labels, commercial invoices, packing lists, etc.) in accordance with customer, commercial, and regulatory standards.
- Interface with multiple web portals required for shipping documentation.
- Read government and commercial contracts/purchase orders, and internal requisitions to locate key shipping data.
- Identify any discrepancies between data sources that prevents the creation of shipping documents. Work with key stakeholders to reach a resolution.
- Follow internal SOPs to ensure every international shipment meets U.S. Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR) requirements.
- Flag any missing or questionable items for Export team to review and document corrective actions.
- Serve as the primary point of contact for internal customers and our in-house government agency, DCMA (Defense Contract Management Agency).
- Coordinate with external carriers, freight forwarders, and customs brokers as needed.
- Ensure all shipment requests are processed within defined service level targets.
- Generate routine performance reports.
- Maintain organized, audit ready, electronic and physical shipping records.
- Update status dashboards.
Required Education, Experience, & Skills
Typically a High School Diploma and 4 years work experience or equivalent experience
Core Skills
- Detail-oriented reading & analytical ability: Proven ability to quickly locate, interpret, and cross-check critical information from complex contracts/purchase orders, and internal request forms, and to validate that data against multiple internal sources before shipment documentation is finalized.
- Extreme attention to detail: Consistent history of catching errors in dense documents (contracts, invoices, compliance forms) and preventing downstream issues.
- Written & verbal communication: Clear, concise email and report writing; capable of explaining technical or regulatory details to non-technical stakeholders in a professional, friendly manner.
- Pressure management & multitasking: Experience handling several urgent requests simultaneously, meeting defined service-level targets, and maintaining a positive "smile-through-pressure" attitude.
- Team orientation & coachability: Willingness to take direction, accept constructive feedback, and rapidly learn new logistics processes. Take detailed, well-organized notes.
- Computer proficiency: Intermediate Excel/Google Sheets skills; comfortable with web-based forms; able to learn and become proficient in an ERP/TMS system with minimal supervision.
Preferred Education, Experience, & Skills
Preferred: Associate or bachelor's degree in business, Supply-Chain Management, Finance, Legal Studies, or a related field.
Additional Attributes (highly valued)
- Positive, service-oriented demeanor
- Process-improvement mindset - history of identifying repetitive errors or documentation gaps and proposing practical fixes.
- Organizational agility - uses checklists, task-management tools, or dashboards to keep work organized and audit-ready.
Pay Information
Full-Time Salary Range: $61527 - $104597
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Electronic Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
group id: 10122330
At BAE Systems, our ethos is etched in purpose – a purpose that binds us to protect those who protect us, to unite our community of colleagues and customers, and to drive forward the growth and development of our exceptional team members. Guided by unwavering commitment, we stand shoulder to shoulder with our defenders, fostering an environment where purpose isn’t just a statement, it’s our shared heartbeat.
