Grants Management Specialist

Job Type

Full-time

Description

Grants Management Specialist

At Celestar, a B&A Company, we foster and embrace a distinct set of values that we live by and instill in all aspects of our organization: dedication, commitment, partnership, trust, and recognition. We have incorporated these values into successful customer deliveries since 1988. B&A believes in ensuring its employees feel deeply connected to B&A, recognizing successes and hard work, and providing continuous opportunities to learn and grow. Our people are entrepreneurial thinkers who combine mindset, vision, and experience to drive value - not only to us as an organization, but to the clients we support. We promote a collaborative culture with our clients and with each other as one team working towards a common vision. We'd love for you to join our team!

Job Summary

Celestar, a B&A Company, has been issued an IMMEDIATE Task Order to provide support to the Department of State Bureau of International Narcotics and Law Enforcement Affairs (INL). As a result, we're looking for a Grants Management Specialist- Junior to be based in Washington, DC. If interested and qualified, we welcome you to apply for this challenging opportunity.

Responsibilities

• The Specialist is responsible for entering appropriate grants information into the Department's assistance planning and financial systems and for maintaining and reconciling databases containing grant award information, status, and ownership.
• Reviews and records incoming federal assistance (FA) requisitions for grant funding for accuracy before handing the grant requisitions over to the Grants Specialist/Officer(s).
• Assists with the preparation and audit of awarded files for the approval of the Grant Specialist/Officer(s) and the distribution of grant documents to grantees, overseas missions, and other applicable stakeholders.
• Serves as the primary point of contact for all grant-related requests from domestic program offices and INL Sections overseas.
• Supports Grant Specialist/Officer(s) to ensure a high level of quality control and serves as a central information clearinghouse for all grant actions and correspondence. This includes organizing the official grant e-file for year-end audits.
• Aides in maintaining and tracking a system for use by the Grants team to monitor the status of each application request and develop a detailed status report documenting the specifics of each application from submission, review, and approval, and annual modifications to final close-out, which includes annual budget and funding data.
• Supports Grant Specialist/Officer(s) in managing the receipt, duplication, and distribution of Notifications of Funding Opportunities (NOFOs), i.e., Annual Program Statement (APS) and Request for Application (RFA) materials, to include, but not limited to, concept papers and application submissions.
• Supports Grant Specialist/Officer(s) with the management information systems to enter data and generate award documents (including all Department and other USG management information systems) for research, reporting on progress, and generating data to support report writing and information sharing.
• Aides with tracking the receipt of reviewed and drafted related approval documentation for awardee requests for approval, modifications to awards, and other changes to current awards.
• Aides with tracking the receipt of reviewed and approved documentation and provides feedback on program-related reports, including, but not limited to, quarterly progress and financial reports, annual resource requests, and annual results reports.
• Maintains a standardized electronic filing system for storing reporting documents.
• Assists Grant Specialist/Officer(s) in preparation and dissemination of guidelines for grants management submissions, detailed implementation plans, annual, mid-term, and final reports, evaluations, related studies, and other documents required for awards (i.e., transfer authorizations, grants and/or cooperative agreements, etc.).
• Supports Grant Specialist/Officer(s) with negotiation documentation and prepares administrative amendments, post-award approvals, and/or other related instruments.
• Coordinates logistics, including scheduling and administrative arrangements, for meetings with awardees, USG personnel, key stakeholders, and others, as part of the program pre- and post-award processes and other arrangements, as appropriate.
• Coordinates the timely closeout of awards and ensures all documents have been submitted and the awardee has complied with all grant/cooperative provisions.
• Assists in maintaining compliance with the Grants Oversight and New Efficiency Act (GONE).
• Prepares amendments and supporting documentation for the de-commitment and de-obligation of unliquidated funding.

Education and Experience

• A Bachelor's degree from an accredited institution and two to ten years' experience at the equivalent GS-11 level

Required Skills

• Proficient in Microsoft Office Suite; strong multi-tasking and organizational skills.

Desired Skills

• Demonstrated proven experience in records management, quality control, information management, customer service or negotiation, administration, and closeout of awards
• Demonstrated experience with the Federal award life cycle, including award management process and procedures.
• Demonstrated a high level of integrity, professionalism, including teamwork, with the ability to deliver within short deadlines, work under pressure, and multi-tasking skills in a fast-paced environment, and exceptional attention to detail.
• Demonstrated professional-level communication and written skills.

Security Clearance

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More About B&A:

Notable Clients
Celestar, a B&A Company, has grown into a trusted provider of exceptional service, innovative solutions, and inspired employees. Our service extends through federal, state, and local Government, the private sector, and higher education. Some of our notable clients include the Department of Homeland Security, U.S. Customs and Border Protection, the U.S. Senate, the U.S. Courts, the U.S. Census Bureau, the U.S. Navy, and more.

Benefits and Programs

Celestar, a B&A Company, is proud to offer three robust individual and family medical plans to full-time employees, including a Health Savings Account (HSA) option as well as two tiers of dental coverage, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance. In addition to these benefits, B&A employees enjoy paid time off, B&A-sponsored training and certifications, pet insurance, commuter transit benefits, and a free subscription to a virtual exercise platform (NEOU). B&A's 401(k) plan is available to all employees and includes a company matching contribution.

B&A has launched several programs to focus on employee engagement, wellness, and assistance. These include:

• The Cares program: 30/60/90-day wellness check-ins, personal development, financial management, stress management seminars, and more
• A formal mentorship program
• Job shadowing and cross-training opportunities
• Brand Ambassador program
• Employee Assistance Program (EAP) - Access to various support resources including counseling, legal guidance, financial planning, and more
• Monthly teambuilding events
• Annual Wellness Challenges: #StepWithB&A, #WalkDuringLunchWithB&A, #VolunteeringWithB&A, #ExerciseDuringLunchWithB&A, and more

At Celestar, a B&A Company, we place significant importance on improving the communities and lives of citizens across the nation through our involvement, technology expertise, and employees. B&A emphasizes charitable efforts in the Northern Virginia area, including Capital Area Food Bank pantry drives, book donations, Hope for Henry Foundation events, and more. In recognition of all these efforts, B&A has been named a recipient of the Companies as Responsive Employers (CARE) award by Northern Virginia Family Services and nominated by the Northern Virginia Chamber of Commerce for the Outstanding Corporate Citizenship Award.

EEO

At Celestar, a B&A Company, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. B&A complies with applicable state and local laws governing non-discrimination in employment at every location where the company has facilities. This policy covers conduct occurring at B&A's offices, and other workplaces (including client sites), and all other locations where B&A is providing services, and to all work-related activities.

B&A participates in e-Verify. We provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 Form to confirm work authorization.