Administrative Assistant

Mahalo for your interest in this role! Please see the full position description below and click Start Your Application when ready. For more information about DAWSON, please visit dawsonohana.com.

Salary Range: $24.00-$30.00 Per Hour

Job Summary:
We are seeking a meticulous Administrative Assistant to provide comprehensive administrative support to our team. The Administrative Assistant will oversee schedules, coordinate meetings, manage records, prepare invoices, and generate reports. Additionally, the role entails handling DBIDS submissions and tracking to ensure compliance with security protocols.

Qualifications:
- High school diploma or equivalent required
- Proven experience as an administrative assistant or in a similar role
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong communication and interpersonal skills
- Ability to multitask and prioritize tasks effectively

Responsibilities:
- Manage and update the schedule and work order tracking system.
- Coordinate meetings, including scheduling, sending reminders, and preparing materials
- Answer and direct phone calls to appropriate parties
- Maintain organized physical and digital filing systems
- Prepare and edit various documents such as memos, letters, reports, presentations, invoices, and reports
- Assist in organizing company events and special projects
- Fulfill DBIDS submission requirements and track compliance status
- Order office and kitchen supplies and monitor inventory levels
- Greet and assist visitors in a courteous and professional manner
- Handle confidential information with utmost discretion
- Perform additional administrative tasks as assigned

Salary:
The salary for this position will be determined based on the candidate's experience and qualifications.

DAWSON is an Equal Opportunity/Affirmative Action/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

DAWSON offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.

DAWSON gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.

DAWSONs career portal utilizes a third-party applicant tracking system that allows us to send and receive messages, along with our official DAWSON email addresses. Recruiting emails from DAWSON will only come from @dawsonohana.com or @msg.clrco.com. DAWSON will never: Ask you to send money or purchase equipment as part of the hiring process; Require you to download any apps to interview such as Teams, WhatsApp, etc.; Conduct interviews via Teams chat or messaging-only platforms; or Request banking information outside of secure onboarding steps. To verify current opportunities, use this official careers page. If you are ever unsure about DAWSON roles and communications, contact us at comms@dawsonohana.com before taking action.